Project/Office Administrator

Affiliated Engineers; Chapel Hill (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

Affiliated Engineers, Inc. seeks a Project and Office Assistant in Chapel Hill to provide vital administrative support for various departments. Responsibilities include coordinating project documents, scheduling meetings, and supporting office management. Ideal candidates should have an Associate’s degree and proficiency in Microsoft Office, alongside strong organizational and communication skills. Join us to work on pioneering projects that contribute to energy-efficient building solutions and sustainable design.

Benefits

Health insurance

Dental insurance

Vision insurance

Year-end bonus based on performance

Qualifications

• Associate’s degree or equivalent experience required.
• Proficient in Microsoft Office applications.
• Ability to learn cloud-based construction software programs.

Responsibilities

• Provide administrative and project coordination support across departments.
• Manage project documents and coordinate with team members.
• Schedule meetings and assist in event planning.

Skills

Attention to detail

Communication

Organizational skills

Education

Associate’s degree or commensurate experience

Tools

Microsoft Office

Cloud-based construction software

Job description

Overview

Affiliated Engineers, Inc. (AEI)is a leading, multidisciplinary consulting engineering firm and collaborative community of over 900 employees. We are nationally recognized for planning, designing, and delivering high-performance, innovative, and holistic engineering solutions for award-wining projects.

Recognized in the Top 20 Engineering Firms and Top 3 Science and Technology Firms since 2000 by Building Design + Construction Magazine, AEI is dedicated to enhancing public health and improving patient outcomes, advancing revolutionary biomedical research, and enabling the next generation of scientific discovery and technological innovation through remarkable design and award-winning projects.

From collaborating with the California Air Resources Board to transform air quality in the world’s largest, zero net energy emissions testing facility to creating human-centric, technically advanced clinical environments that elevate communities — such as Healthcare Design Magazine's 2022 Design Showcase Winner, Sarasota Memorial Hospital in Venice, Florida — our work reflects the highest standards in sustainable design practices.

As a Project and Office Assistant in our Chapel Hill office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Here’s why we need you:

In this role, you will provide administrative and project coordination support to a variety of departments within the Chapel Hill office. Responsibilities include, but are not limited to, project document management and distribution, coordination with Owners, Design Partners and Contractors, scheduling meetings, planning events, ordering supplies, general word processing, and digital filing.In addition, you will provide administrative support to office management.

Expertise of our most successful Project Administrator:

• Associate’s degree or commensurate experience.
• Proficiency in Microsoft Office applications.
• Ability to learn cloud-based construction software programs.

Effective skills to help you flourish:

• Strong attention to detail, excellent communication and organizational skills, and flexibility to adjust to shifting priorities and deadlines that may occur daily.
• Ability to learn and work in multiple software platforms for design and construction management, including examples such as Newforma, SpecLink, Procore, AccBuild, and E-Builder.

• Distribute project information to appropriate members of the AEI project design team, production services, client team, and other consultants in a timely fashion. May have occasional contact with client and other outside consultants regarding transfer of information, documents, timelines,
• Capability to use discretion and judgment in dealing with sensitive information and maintaining confidential information.
• Provide administrative support as needed to project managers and project design team members as requested.
• Assist to plan and coordinate organizational functions and events as requested.
• Answer incoming calls during office hours and welcoming visitors to the Chapel Hill office if the receptionist is unavailable.

Our dedication to you:

• Our culture encourages professional development while adhering to a set of core values that drive company and team decisions. Our commitment to these values – innovation and expertise, integrity, communication, quality, responsibility, opportunity, and growth – informs both project decisions and behavior amongst colleagues and clients.
• We provide the opportunity to work on cutting-edge, state-of-the-art projects of national prominence.
• An exceptional benefits package (health, dental, vision) and a year-end bonus based on company profits, individual responsibility, and performance.

We provide the tools and a support system to ensure a thriving career. If this environment and opportunity to work on world-changing projects align with your goals, we would be thrilled to meet you.

Come and collaborate with us!

To be considered, apply online athttps://aeieng.com/about/careers/.

If you know other candidates that would excel at this position, please share this posting with them directly via email, or to yournetwork on LinkedIn.

AEI is proud to be an EEO/AA Employer/Vet/Disabled.