Project and Office Administrator

Affiliated Engineers, Inc.; Chapel Hill (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading engineering firm seeks a Project and Office Administrator for their Chapel Hill office. The role involves supporting project coordination, document management, scheduling, and various administrative tasks. Candidates should have an Associate’s degree, proficiency in Microsoft Office, and strong organizational skills. This position offers opportunities for professional growth and involvement in prominent national projects.

Benefits

Comprehensive benefits (health, dental, vision)

Performance-based bonuses

Tools and support for a successful career

Qualifications

• Associate’s degree or equivalent experience required.
• Proficiency in Microsoft Office is essential.
• Ability to learn cloud-based construction software like Newforma, Procore.

Responsibilities

• Provide administrative and project support across departments.
• Manage project documents and coordinate with clients and partners.
• Schedule meetings and plan events.

Skills

Attention to detail

Excellent communication

Organizational skills

Good customer service skills

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Cloud-based construction software

Job description

Join to apply for the Project and Office Administrator role at Affiliated Engineers, Inc.

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Join to apply for the Project and Office Administrator role at Affiliated Engineers, Inc.

Affiliated Engineers, Inc. (AEI) is a leading, multidisciplinary consulting engineering firm with over 900 employees. We are nationally recognized for high-performance, innovative engineering solutions for award-winning projects.

Recognized in the Top 20 Engineering Firms and Top 3 Science and Technology Firms since 2000 by Building Design + Construction Magazine, AEI is dedicated to public health, biomedical research, and technological innovation through remarkable design and award-winning projects.

Our work includes transforming air quality in the world’s largest zero net energy emissions testing facility and creating advanced clinical environments, such as Sarasota Memorial Hospital, winner of Healthcare Design Magazine's 2022 Design Showcase.

As a Project and Office Assistant in our Chapel Hill office, you will support project coordination, document management, scheduling, event planning, and administrative tasks to help us deliver sustainable, energy-efficient building solutions.

Key Responsibilities:

1. Provide administrative and project support across departments.
2. Manage project documents and coordinate with clients and partners.
3. Schedule meetings and plan events.
4. Order supplies and handle general office tasks.
5. Support office management and maintain confidentiality.
6. Assist project managers and team members as needed.
7. Answer calls and greet visitors when necessary.

Qualifications:

• Associate’s degree or equivalent experience.
• Proficiency in Microsoft Office.
• Ability to learn cloud-based construction software like Newforma, Procore, etc.

Desired Skills:

• Attention to detail, excellent communication, and organizational skills.
• Flexibility to adapt to changing priorities.
• Discretion in handling sensitive information.
• Ability to support project teams and organize events.
• Good customer service skills for handling calls and visitors.

Our Offerings:

• A culture that promotes professional growth and core values like integrity, innovation, and responsibility.
• Opportunity to work on prominent national projects.
• Comprehensive benefits (health, dental, vision) and performance-based bonuses.
• Tools and support for a successful career.

If you are interested and align with our values, apply online at https://aeieng.com/about/careers/. Please share this opportunity with others who might be a good fit.