Project & Office Administrative Specialist

Sylvania Chamber; Sylvania (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Job summary

Architecture by Design, Ltd. is seeking an Administrative Assistant to support daily operations and project needs in our Sylvania, OH office. The role reports to Office leadership and collaborates with staff across departments.

Qualifications include a bachelor’s or associate’s degree in business administration or equivalent experience, with strong professionalism and communication skills. Proficiency in Microsoft Office, QuickBooks, and PDF editing software is expected.

Qualifications

• Bachelor’s or Associate’s degree in business administration or equivalent work experience required.
• High level of professionalism; ability to communicate clearly and effectively with co-workers and clients; knowledge of bookkeeping and accounting.
• Proficiency in Microsoft Office, Intuit QuickBooks, and PDF editing software.

Responsibilities

• Answer office phones and related tasks; process daily mail and errands; organize office supplies and files.
• Assist with project administration using PM software; manage permits and submittals; organize project-related documents.
• Input CRM data, open/close projects, update contact files, invoicing and payment receipts; project closeout.
• May coordinate or perform office/project accounting using current software and PM tools; support staff as needed.

Skills

Communication

Professionalism

Detail oriented

Education

Bachelor's or Associate's degree in business administration

Tools

Microsoft Office

QuickBooks

PDF editing software

Job description

Architecture by Design, Ltd. is seeking an Administrative Assistant to support daily operations and project needs in our Sylvania, OH office. The role reports to Office leadership and collaborates with staff across departments.

Qualifications include a bachelor’s or associate’s degree in business administration or equivalent experience, with strong professionalism and communication skills. Proficiency in Microsoft Office, QuickBooks, and PDF editing software is expected.