Administrative Assistant

Sylvania Chamber; Sylvania (OH); Sur place; USD 36 000 - 48 000; Plein temps

Avantages offerts par ce poste

Health Insurance

Retirement Plan

Paid Time Off

Résumé du poste

Architecture by Design, Ltd. is seeking an Administrative Assistant to support daily operations and project needs in our Sylvania, OH office. The role reports to Office leadership and collaborates with staff across departments.

Qualifications include a bachelor’s or associate’s degree in business administration or equivalent experience, with strong professionalism and communication skills. Proficiency in Microsoft Office, QuickBooks, and PDF editing software is expected.

Qualifications

• Bachelor’s or Associate’s degree in business administration or equivalent work experience required.
• High level of professionalism; ability to communicate clearly and effectively with co-workers and clients; knowledge of bookkeeping and accounting.
• Proficiency in Microsoft Office, Intuit QuickBooks, and PDF editing software.

Responsabilités

• Answer office phones and related tasks; process daily mail and errands; organize office supplies and files.
• Assist with project administration using PM software; manage permits and submittals; organize project-related documents.
• Input CRM data, open/close projects, update contact files, invoicing and payment receipts; project closeout.
• May coordinate or perform office/project accounting using current software and PM tools; support staff as needed.

Connaissances

Communication

Professionalism

Detail oriented

Formation

Bachelor's or Associate's degree in business administration

Outils

Microsoft Office

QuickBooks

PDF editing software

Description du poste

Architecture by Design, Ltd.

Job Classification: Administrative Assistant

Reports to: Office leadership (CEO / Senior Architect)

Provides assistance to all staff for daily operations and project needs.

Education: Bachelor’s or Associate’s degree in business administration or equivalent work experience required.

Qualifications: High level of professionalism; ability to communicate clearly and effectively with co-workers and clients; knowledge of bookkeeping and accounting. Detail oriented to handle multiple levels of communications and work processes.

Knowledge of software to include: Microsoft Office, Intuit QuickBooks, PDF editing software

Overview: Architecture By Design (ABD) is a team of design professionals that has improved our community since 1992. We currently operate out of one office in Sylvania, Ohio. Although most of our work is within our local region, we have performed design services in 18 states in which we are licensed.

Our office has a diversity of work with food service, retail, faith-based, higher education, corporate, commercial, and industrial projects.

The individual in this role performs office administrative and project support activities, and identifies solutions for process inefficiencies. May coordinate or do the office / project accounting functions using the current office accounting software and project management (PM) software.

Assist with various project administration functions such as managing projects in PM software, processing project information such as permits and construction submittals, and organizing project-related documents.

Responsibilities include a variety of office administrative and project support activities such as: Answering of office phones and related tasks; processing of daily mail; limited outside errands; general office supplies; tracking and renewal of professional licensing for professionals; RFQ preparation and submittals; new hire orientation and package preparation; programming of office phones; ordering of code books and other office resources; archiving and file maintenance. Customer maintenance including inputting CRM data, opening / closing of projects, file maintenance, maintaining customer contact files, invoicing, payment receipt and project closeout.

The administrative assistant may be requested to perform additional related tasks as requested by the office manager or technical team as the need arises.

Benefits:

• Health Insurance
• Retirement Plan
• Paid Time Off