Project Office Administrative Specialist

The Walsh Group - Walsh Construction & Archer Western; Pocatello (ID); On-site; USD 36,000 - 48,000; Full time

Job summary

The Walsh Group, Ltd. is seeking an Administrative Assistant to provide comprehensive administrative support across a Project/Office/Group environment in Idaho. The role involves data entry, invoicing, document management in SharePoint, and assisting with HR-related duties.

You will coordinate meetings, travel, and office operations while maintaining discretion and professionalism in a fast-paced setting."

Qualifications

• Solid written and verbal communication skills.
• Ability to work in a fast-paced environment.
• Proficiency with MS Office programs.

Responsibilities

• Provides general administrative support to a Project, Regional or Service Group office.
• Data entry and reporting.
• Processing invoices, check requests or other departmental paperwork.
• Maintenance of SharePoint sites and/or a document library.
• Tracking department certifications and other administrative duties as assigned.
• Opens and screens incoming mail and distributes to appropriate team member; may act as first point of contact.
• Coordinates meetings, assists with travel arrangements and hotel accommodations; may coordinate conference room schedules.
• Orders office supplies and wearables through corporate vendors.
• May perform HR or PTO recordkeeping and basic payroll administration duties.

Skills

MS Office Proficiency

Fast-paced environment

Written and verbal communication

Discretion

Education

High school diploma or GED

Associates degree or administrative training

Tools

SharePoint

Job description

The Walsh Group, Ltd. is seeking an Administrative Assistant to provide comprehensive administrative support across a Project/Office/Group environment in Idaho. The role involves data entry, invoicing, document management in SharePoint, and assisting with HR-related duties.

You will coordinate meetings, travel, and office operations while maintaining discretion and professionalism in a fast-paced setting."