Administrative Assistant

The Walsh Group; Pocatello (ID); On-site; USD 32,000 - 48,000; Full time

Job summary

The Walsh Group is seeking an Administrative Assistant to provide essential support to a project/office group. You will manage data entry, invoices, travel arrangements, and document libraries while serving as a courteous first point of contact for clients, vendors, and job candidates.

Ideal candidates bring at least 1 year of office experience, strong MS Office skills, and the ability to work in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree or training is a plus.
• 1 year of office experience; ability to work in a fast-paced environment.
• Strong written and verbal communication; ability to take direction and prioritize.

Responsibilities

• Provides general administrative support to the project/office; duties include data entry and reporting.
• Processing invoices, check requests or other departmental paperwork.
• Maintenance of SharePoint sites and document libraries; coordinate meetings and travel arrangements.
• May act as first point of contact with internal and external sources (clients, vendors, job candidates, etc.).
• Assist with HR or PTO recordkeeping, payroll administration, and change order processing for project needs.

Skills

Verbal communication

Written communication

Discretion

MS Office

Prioritization

Fast-paced environment

Education

High school diploma or GED

Associate degree or administrative training

Tools

MS Office Suite

Job description

OVERVIEW

We are currently seeking an Administrative Assistant for our (PROJECT/OFFICE/GROUP NAME), in (LOCATION).

The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging, complex work
• Creative and innovative problem-solving environment
• Supportive, communicative managers who reward hard work
• Opportunities for growth, training, and development
• Flexibility in career path & progression
• Opportunities to work and live all over the United States

RESPONSIBILITIES

Provides general administrative support; duties may include following:

• Data entry and reporting
• Processing invoices, check requests or other departmental paperwork
• Maintenance of SharePoint sites and/or a document library
• Tracking department certifications and other administrative duties as assigned.
• Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
• Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
• May coordinate the schedule for conference rooms.
• Orders office supplies and wearables though corporate provided vendors.
• May perform basic internet research, compile lists and gather information from other departments.
• May perform general administrative support for a project:
• General HR or PTO recordkeeping
• Basic Payroll Administration duties
• Change Order Processing or other project related administration

QUALIFICATIONS

• High school diploma or GED required
• Associates degree or some administrative training is a plus
• 1 year of experience in an office setting
• At least 1 year of relevant experience
• Ability to work in a fast-paced environment
• Ability to take direction and prioritize responsibilities
• Solid written and verbal communication skills
• Ability to maintain discretion at all times
• Proficient with MS Office Programs

Division: Building

Job Category: Administration

Job Type: Full_time

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or [e-mail].

An Equal Opportunity Employer, Disability/Veteran