Construction Admin Assistant - Project Support

86 Walsh Federal, LLC; Pocatello (ID); On-site; USD 38,000 - 48,000; Full time

Job summary

The Walsh Group, Ltd. is seeking an Administrative Assistant to support a project/office team in Idaho. The role provides administrative support, data entry, invoicing processing, and coordination with vendors and clients.

We offer a fast-paced, family-owned culture with opportunities for growth, training, and development. Equal opportunity employer; disability accommodation available through HR.

Qualifications

• High school diploma or GED required.
• Associates degree or some administrative training is a plus.
• 1 year of experience in an office setting.
• At least 1 year of relevant experience.
• Ability to work in a fast-paced environment.
• Proficient with MS Office Programs.

Responsibilities

• Data entry and reporting.
• Processing invoices, check requests or other departmental paperwork.
• Maintenance of SharePoint sites and/or a document library.
• Tracking department certifications and other administrative duties as assigned.
• Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables.
• Opens and screens incoming mail and distributes to appropriate team member.
• May act as first point of contact with internal and external sources.
• Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
• May coordinate the schedule for conference rooms.
• Orders office supplies and wearables through corporate provided vendors.
• May perform basic internet research, compile lists and gather information from other departments.
• May perform general administrative support for a project: General HR or PTO recordkeeping
• Basic Payroll Administration duties
• Change Order Processing or other project related administration

Skills

Data entry

MS Office

Communication

Organization

Education

High school diploma or GED

Associates degree or admin training

Tools

SharePoint

Job description

The Walsh Group, Ltd. is seeking an Administrative Assistant to support a project/office team in Idaho. The role provides administrative support, data entry, invoicing processing, and coordination with vendors and clients.

We offer a fast-paced, family-owned culture with opportunities for growth, training, and development. Equal opportunity employer; disability accommodation available through HR.