Project Document Control Admin

The Walsh Group; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

The Walsh Group, in Miami, FL, is seeking a Document Control Admin to support the transportation division. You will perform routine document control tasks, manage logs, and assist with training materials and internal processes.

Ideal candidates have 0–3 years of industry experience, strong communication skills, and familiarity with Procore, SharePoint, and e-Builder. This full-time role offers growth within a family-owned, technology-forward company.

Qualifications

• 0-3 years of industry experience.
• Strong written and verbal communication skills.
• Knowledge of Procore, SharePoint and e-Builder is beneficial.
• Ability to maintain discretion and confidentiality at all times.
• Familiarity with basic document control standards is preferred.

Responsibilities

• Proficient in Procore, SharePoint, and e-Builder for basic document control functions (training will be provided).
• Supports the document control team with general administrative responsibilities including data entry, maintaining logs, preparing and maintaining training materials, and maintaining internal process documentation
• Coordinates the printing and distribution process for engineering drawings and documents
• Performs basic system maintenance and access requests
• Develops and distributes meeting minutes and correspondence
• Assists the SIM in training coordination and compliance tracking
• Coordinates SIM training, schedules meetings, invites attendees, and tracks training compliance
• Obtains SIM training records from subcontractors
• Supports SIM auditing activities, data collection, and reporting
• Collects data along with related documentation for maintaining logs for secure information access

Skills

Written communication

Verbal communication

Teamwork

Discretion & confidentiality

Time management

Tools

Procore

SharePoint

e-Builder

Microsoft Office

Job description

OVERVIEW

We are currently seeking a Document Control Admin for our transportation division in Miami, FL.

The Document Control Admin assists and supports the project team on assigned projects. The position works under direct supervision, performs routine daily activities and gathers and distributes information. The Document Control Admin must be a flexible and adaptable team-player, as well as have strong communication and client service skills.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging, complex work




• Creative and innovative problem-solving environment




• Supportive, communicative managers who reward hard work




• Opportunities for growth, training, and development




• Flexibility in career path & progression




• Opportunities to work and live all over the United States

RESPONSIBILITIES

• Proficient in Procore, SharePoint, and e-Builder for basic document control functions (training will be provided)




• Supports the document control team with general administrative responsibilities including data entry, maintaining logs, preparing and maintaining training materials, and maintaining internal process documentation




• Coordinates the printing and distribution process for engineering drawings and documents




• Performs basic system maintenance and access requests




• Develops and distributes meeting minutes and correspondence




• Assists the Security Information Manager (SIM)




• Coordinates SIM training, schedules meetings, invites attendees, and tracks training compliance




• Obtains and organizes SIM training records from subcontractors




• Supports SIM auditing activities, data collection, and reporting




• Collects data along with related documentation for maintaining logs for secure information access

QUALIFICATIONS

• 0-3 years of industry experience




• Computer knowledge and efficiency, including Microsoft Office products




• Basic knowledge of Procore, SharePoint, and e-Builder




• Knowledge of document control standards




• Broad understanding of industry




• Strong written and verbal communication skills




• Functions effectively as part of a team




• Dependability




• Ability to maintain discretion and confidentiality at all times




• Ability to understand and follow directions




• Good time management skills and organizational skills

Division: Transportation

Job Category: Document Control

Job Type: Full_time

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or [e-mail].

An Equal Opportunity Employer, Disability/Veteran