Project Manager (USTDA)

Manhattan Strategy Group; United States; On-site; USD 110,000 - 150,000; Full time

Job summary

Manhattan Strategy Group seeks a Project Manager to support USTDA with event management, logistics, outreach and related activities. The role includes planning, organizing, and executing partnership-building events such as RTMs, conferences, and trainings for government officials and private sector participants.

The ideal candidate has extensive experience coordinating complex, multi-component events, managing budgets, schedules, staffing, and vendor performance while ensuring compliance with

Qualifications

• 10+ years of progressively responsible experience in event planning and management, including conferences, trade missions, forums, workshops, training programs, and similar events.

Responsibilities

• Plan, organize, and implement partnership-building activities to support USTDA’s mission, including RTMs, conferences, forums, workshops, trainings, and other events.
• Coordinate venue and vendor selection, travel logistics, and on-site management for domestic and international events.
• Develop agendas, itineraries, and event materials; recruit participants; manage outreach, recruitment, and registration.

Skills

Event planning

Project management

Leadership

Stakeholder coordination

Communication

Problem-solving

Job description

The Manhattan Strategy Group (MSG) is seeking a Project Manager to support the U.S. Trade and Development Agency (USTDA) with event management, logistics, outreach and related activities. USTDA requires support to plan, organize, and implement partnership building activities that support the Agency’s mission, including reverse trade missions (RTMs), conferences, forums, workshops, trainings, and other events.

A full range of services necessary to successfully execute these activities includes, but is not limited to, event planning and project management; venue and vendor coordination; domestic and international travel and logistics; support for high-level foreign delegations and U.S. Government participants; participant recruitment, outreach, and registration; development of agendas, itineraries, and event materials; interpretation and translation; audiovisual and virtual event support; transportation, lodging, and other on-site logistics; and post-event monitoring, evaluation, data analysis, reporting, and closeout activities.

MSG specializes in delivering innovative solutions in program management, logistics, training and technical assistance, research and evaluation, marketing and communications, and technology and digital services to a range of federal, state and local clients.

Required Qualifications

• At least ten (10) years of progressively responsible experience in event planning and management, including conferences, trade missions, forums, workshops, training programs, and similar domestic or international events.

• Demonstrated experience managing complex, multi-component activities from initial planning through closeout, including development and oversight of project plans, budgets, schedules, staffing, deliverables, and subcontractor performance.

• Experience coordinating with government officials, private sector companies, foreign delegations, speakers, venues, vendors, and other stakeholders, and managing multiple workstreams and competing priorities simultaneously.

• Experience overseeing travel and logistics, program development, participant management, risk mitigation, quality control, and event-day execution is required.

• Must possess strong leadership, communication, organizational, and problem-solving skills and be capable of serving as the primary point of contact for USTDA.

• The individual shall be responsible for ensuring that all Task Order requirements are completed accurately, on schedule, within budget, and in accordance with USTDA standards and expectations.

Preferred Qualifications

• Demonstrated knowledge of international trade, including industry and sector expertise, trade capacity building, and U.S. commercial opportunities, with the ability to identify appropriate foreign delegates, U.S. businesses, technical experts, site visits, speakers, and business briefing participants that will most effectively accomplish USTDA’s objectives for a particular RTM, Conference, Forum, Training, or similar event;

• Expertise in planning, organizing, and executing RTMs, Conferences, Forums, Trainings, and other events in the United States and overseas, including in-person, virtual, and hybrid formats, and the demonstrated capacity to successfully manage multiple events and Task Orders concurrently across different countries, cities, time zones, and sectors;

• Expertise in identifying, vetting, and coordinating with appropriate technical and industry experts who can support the planning, development, and execution of sector-specific events and ensure that event programming is technically relevant and responsive to USTDA’s objectives;

• Expertise in identifying, recruiting, and securing appropriate speakers, moderators, U.S. companies, government representatives, and other stakeholders for events related to U.S. commercial opportunities in USTDA target markets;

• Expertise in domestic and international travel planning and implementation, including the coordination of complex, multi-country and multi-city itineraries, air and ground transportation, lodging, visas and other travel documentation, and travel-related changes or disruptions;

• Expertise in coordinating interpretation and translation services, including assessing language requirements, securing qualified interpreters and translators, coordinating simultaneous and consecutive interpretation, and managing translated event materials and supporting documentation;

• Demonstrated ability to provide excellent customer service and responsive support to USTDA personnel, foreign delegates, U.S. Government officials, U.S. companies, speakers, vendors, and other event participants, including the ability to professionally address changing requirements and time-sensitive issues;

• Expertise in venue sourcing, vendor management, event logistics, audiovisual production, registration, transportation, catering, and other operational requirements necessary to execute professional and well-managed events;

• Expertise in marketing and conducting targeted outreach for events, including the use of websites, email campaigns, social media, and other communications tools to recruit appropriate participants, publicize events in advance, and disseminate information during and following an event;

• Expertise in diplomatic protocol and the professional management of foreign delegations, senior government officials, and other high-level participants in the United States and overseas;

• Demonstrated ability to manage event schedules, budgets, vendors, deliverables, and competing priorities while maintaining attention to detail, quality control, and compliance with applicable Task Order and USTDA requirements; and

• Expertise in monitoring, capturing, and documenting the activities and outcomes of international trade events, with particular attention to results that support USTDA’s mission, facilitate commercial engagement, and contribute to increased U.S. exports and other Agency objectives.