Logistics Coordinator

Manhattan Strategy Group; New York (NY); Sur place; USD 55 000 - 85 000; Plein temps

Résumé du poste

Manhattan Strategy Group (MSG) is seeking a Logistics Coordinator to support the USTDA with planning, organizing, and implementing partnership-building activities, including RTMs, conferences, and trainings. Responsibilities cover travel and logistics, venue coordination, and on-site support for high-level delegations and government participants.

The role requires managing complex travel movements, developing detailed itineraries, coordinating with hotels, transportation providers, and vendors,

Qualifications

• Five or more years of experience coordinating domestic and international travel and logistics for delegations, conferences, trade missions, trainings, or similar activities.
• Experience managing complex travel movements with multiple participants, destinations, schedules, and service providers.
• Experience arranging air/rail travel, ground transportation, accommodations, airport transfers, and related logistics.

Responsabilités

• Plan, organize, and implement partnership-building events such as RTMs, conferences, forums, trainings, and other activities.
• Coordinate venue sourcing, vendor management, and on-site logistics including audiovisual and transportation.
• Support high-level foreign delegations and U.S. Government participants with travel and event logistics.
• Develop itineraries, agendas, and event materials; provide interpretation/translation support as needed.
• Monitor budgets, schedules, and deliverables; ensure compliance with Task Orders and agency requirements.

Connaissances

Travel coordination

Event logistics

Project management

Vendor management

Customer service

Description du poste

The Manhattan Strategy Group (MSG) is seeking a Logistics Coordinator to support the U.S. Trade and Development Agency (USTDA) with event management, logistics, outreach and related activities. USTDA requires support to plan, organize, and implement partnership building activities that support the Agency’s mission, including reverse trade missions (RTMs), conferences, forums, workshops, trainings, and other events.

A full range of services necessary to successfully execute these activities includes, but is not limited to, event planning and project management; venue and vendor coordination; domestic and international travel and logistics; support for high-level foreign delegations and U.S. Government participants; participant recruitment, outreach, and registration; development of agendas, itineraries, and event materials; interpretation and translation; audiovisual and virtual event support; transportation, lodging, and other on-site logistics; and post-event monitoring, evaluation, data analysis, reporting, and closeout activities.

MSG specializes in delivering innovative solutions in program management, logistics, training and technical assistance, research and evaluation, marketing and communications, and technology and digital services to a range of federal, state and local clients.

Required Qualifications

• At least five (5) years of experience coordinating domestic and international travel and logistics for delegations, conferences, trade missions, trainings, or similar activities.

• Demonstrated experience managing complex travel movements involving multiple participants, destinations, schedules, and service providers.

• Experience arranging air and rail travel, ground transportation, accommodations, airport transfers, meet-and-greet services, site visits, meals, luggage movements, and other logistical requirements is required.

• Capable of developing and maintaining detailed travel itineraries and movement schedules, monitoring travel changes, coordinating with hotels and transportation providers, and resolving logistical issues in real time.

• Experience supporting foreign delegations and travelers unfamiliar with the United States is preferred.

Preferred Qualifications

• Demonstrated knowledge of international trade, including industry and sector expertise, trade capacity building, and U.S. commercial opportunities, with the ability to identify appropriate foreign delegates, U.S. businesses, technical experts, site visits, speakers, and business briefing participants that will most effectively accomplish USTDA’s objectives for a particular RTM, Conference, Forum, Training, or similar event;

• Expertise in planning, organizing, and executing RTMs, Conferences, Forums, Trainings, and other events in the United States and overseas, including in-person, virtual, and hybrid formats, and the demonstrated capacity to successfully manage multiple events and Task Orders concurrently across different countries, cities, time zones, and sectors;

• Expertise in identifying, vetting, and coordinating with appropriate technical and industry experts who can support the planning, development, and execution of sector-specific events and ensure that event programming is technically relevant and responsive to USTDA’s objectives;

• Expertise in identifying, recruiting, and securing appropriate speakers, moderators, U.S. companies, government representatives, and other stakeholders for events related to U.S. commercial opportunities in USTDA target markets;

• Expertise in domestic and international travel planning and implementation, including the coordination of complex, multi-country and multi-city itineraries, air and ground transportation, lodging, visas and other travel documentation, and travel-related changes or disruptions;

• Expertise in coordinating interpretation and translation services, including assessing language requirements, securing qualified interpreters and translators, coordinating simultaneous and consecutive interpretation, and managing translated event materials and supporting documentation;

• Demonstrated ability to provide excellent customer service and responsive support to USTDA personnel, foreign delegates, U.S. Government officials, U.S. companies, speakers, vendors, and other event participants, including the ability to professionally address changing requirements and time-sensitive issues;

• Expertise in venue sourcing, vendor management, event logistics, audiovisual production, registration, transportation, catering, and other operational requirements necessary to execute professional and well-managed events;

• Expertise in marketing and conducting targeted outreach for events, including the use of websites, email campaigns, social media, and other communications tools to recruit appropriate participants, publicize events in advance, and disseminate information during and following an event;

• Expertise in diplomatic protocol and the professional management of foreign delegations, senior government officials, and other high-level participants in the United States and overseas;

• Demonstrated ability to manage event schedules, budgets, vendors, deliverables, and competing priorities while maintaining attention to detail, quality control, and compliance with applicable Task Order and USTDA requirements; and

• Expertise in monitoring, capturing, and documenting the activities and outcomes of international trade events, with particular attention to results that support USTDA’s mission, facilitate commercial engagement, and contribute to increased USTDA’s mission, facilitate commercial engagement, and contribute to increased USTDA’s mission.