Conference/Event Coordinator

Manhattan Strategy Group; Bethesda (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

The Manhattan Strategy Group (MSG) is seeking a Conference/Event Coordinator to support the USTDA with event management, logistics, outreach and related activities. This role covers planning, organizing, and implementing partnership-building activities including RTMs, conferences, forums, workshops, trainings, and other events.

You will coordinate venues, travel, registration, agendas, and materials; manage vendor relationships and on-site logistics; support participants and foreign delegations;

Qualifications

• At least five years of experience planning, coordinating, and implementing conferences, forums, or similar events.
• Experience supporting events from planning through on-site execution and closeout.
• Experience coordinating venues, registration, vendors, catering, and logistics.
• Ability to manage multiple event workstreams and maintain schedules.
• Strong organizational and customer service skills.

Responsibilities

• Coordinate and manage conferences, RTMs, forums, and trainings from planning to closeout.
• Plan agendas, itineraries, and event materials; coordinate venues and vendors.
• Oversee travel logistics, registrations, and participant communications.
• Recruit speakers and manage on-site logistics, including AV, signage, and materials.
• Monitor outcomes, collect data, and report on event effectiveness.

Skills

Event planning

Vendor coordination

Logistics management

Stakeholder communication

Travel planning

Job description

The Manhattan Strategy Group (MSG) is seeking a Conference/Event Coordinator to support the U.S. Trade and Development Agency (USTDA) with event management, logistics, outreach and related activities. USTDA requires support to plan, organize, and implement partnership building activities that support the Agency's mission, including reverse trade missions (RTMs), conferences, forums, workshops, trainings, and other events.

A full range of services necessary to successfully execute these activities includes, but is not limited to, event planning and project management; venue and vendor coordination; domestic and international travel and logistics; support for high-level foreign delegations and U.S. Government participants; participant recruitment, outreach, and registration; development of agendas, itineraries, and event materials; interpretation and translation; audiovisual and virtual event support; transportation, lodging, and other on-site logistics; and post-event monitoring, evaluation, data analysis, reporting, and closeout activities.

MSG specializes in delivering innovative solutions in program management, logistics, training and technical assistance, research and evaluation, marketing and communications, and technology and digital services to a range of federal, state and local clients.

Required Qualifications

• At least five (5) years of experience planning, coordinating, and implementing conferences, forums, trade missions, training, workshops, or similar domestic or international events.

• Demonstrated experience supporting events from initial planning through on-site execution and closeout.

• Experience coordinating venues, registration, vendors, catering, room layouts, signage, participant communications, meeting schedules, transportation, materials, and other event-related requirements are required.

• Capable of managing multiple event workstreams simultaneously, maintaining detailed schedules and task trackers, coordinating with internal and external stakeholders, and responding quickly to changing requirements.

• Strong organizational, customer service, communication, and problem-solving skills are required.

Preferred Qualifications

• Demonstrated knowledge of international trade, including industry and sector expertise, trade capacity building, and U.S. commercial opportunities, with the ability to identify appropriate foreign delegates, U.S. businesses, technical experts, site visits, speakers, and business briefing participants that will most effectively accomplish USTDA's objectives for a particular RTM, Conference, Forum, Training, or similar event;

• Expertise in planning, organizing, and executing RTMs, Conferences, Forums, Trainings, and other events in the United States and overseas, including in-person, virtual, and hybrid formats, and the demonstrated capacity to successfully manage multiple events and Task Orders concurrently across different countries, cities, time zones, and sectors;

• Expertise in identifying, vetting, and coordinating with appropriate technical and industry experts who can support the planning, development, and execution of sector-specific events and ensure that event programming is technically relevant and responsive to USTDA's objectives;

• Expertise in identifying, recruiting, and securing appropriate speakers, moderators, U.S. companies, government representatives, and other stakeholders for events related to U.S. commercial opportunities in USTDA target markets;

• Expertise in domestic and international travel planning and implementation, including the coordination of complex, multi-country and multi-city itineraries, air and ground transportation, lodging, visas and other travel documentation, and travel-related changes or disruptions;

• Expertise in coordinating interpretation and translation services, including assessing language requirements, securing qualified interpreters and translators, coordinating simultaneous and consecutive interpretation, and managing translated event materials and supporting documentation;

• Demonstrated ability to provide excellent customer service and responsive support to USTDA personnel, foreign delegates, U.S. Government officials, U.S. companies, speakers, vendors, and other event participants, including the ability to professionally address changing requirements and time-sensitive issues;

• Expertise in venue sourcing, vendor management, event logistics, audiovisual production, registration, transportation, catering, and other operational requirements necessary to execute professional and well-managed events;

• Expertise in marketing and conducting targeted outreach for events, including the use of websites, email campaigns, social media, and other communications tools to recruit appropriate participants, publicize events in advance, and disseminate information during and following an event;

• Expertise in diplomatic protocol and the professional management of foreign delegations, senior government officials, and other high-level participants in the United States and overseas;

• Demonstrated ability to manage event schedules, budgets, vendors, deliverables, and competing priorities while maintaining attention to detail, quality control, and compliance with applicable Task Order and USTDA requirements; and

• Expertise in monitoring, capturing, and documenting the activities and outcomes of international trade events, with particular attention to results that support USTDA's mission, facilitate commercial engagement, and contribute to increased USTDA's mission.

EEO Statement: Manhattan Strategy Group (MSG) is an Equal Opportunity Employer and considers all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. Our hiring decisions are based solely on merit and qualifications, ensuring a fair and competitive selection process.