Project Manager (PM)

SARES REGIS Group; San Mateo (CA); On-site; USD 110,000 - 170,000; Full time

Job summary

Sares Regis Group of Northern California seeks a Project Manager to support development teams on industrial, lab and office projects in San Mateo, CA. This on-site role demands strong scheduling, budgeting and stakeholder communication to advance multiple projects in a fast-paced environment.

You will work under senior leadership and the Project Director, participate in RFPs, design reviews and procurement activities, and maintain rigorous document control and reporting across all project phases.

Qualifications

• Bachelor’s degree from four-year College or University required.
• 2-5 years’ experience as a Project Manager (or in architecture, engineering, construction, or another related field). Exposure to MEP systems and commissioning is a plus.
• This is an in-person role, working on site and in Client’s offices five days a week.
• A personal vehicle, valid U.S. driver’s license, and auto insurance are required.

Responsibilities

• Supports schedule & budget management, reporting and progress tracking across multiple projects.
• Assists in documenting user and stakeholder requirements, procuring design and construction services and coordinating reviews and approvals.
• Attends client status meetings and prepares notes and reports on project progress.
• Reviews consultant proposals, contracts and invoices; tracks cash flow and prepares forecasts.
• Provides project management support across all phases of development and maintains organized electronic project files.

Skills

Relationships

Discipline

Collaboration

Creativity

Attention to detail

Time management

Education

Bachelor’s degree in Civil Engineering / Architecture / Economics / Business / Math / Political Science

Job description

Job Title: Project Manager (PM)

Department: Commercial Development + Advisory (CD+A)

Reports to: SVP, VP

Overview

Sares Regis Group of Northern California offers a broad scope of commercial and residential real estate development management services. With our principals having over 40 years of experience providing commercial real estate services, Sares Regis has assembled a staff of remarkable talent from a broad range of related development backgrounds including urban and master planning, entitlements, architecture, various engineering disciplines, construction, project management, real estate development and financial services. We develop commercial and residential properties, primarily located throughout the San Francisco Peninsula. Our portfolio consists of a combination of fee-based consulting and management services for clients, and developments of our own, with budgets ranging from $10M to well over $1B USD. Our client base includes corporations, non-profits, universities, institutions, cities, and counties. Our collaborative approach enables us to assemble teams that are specifically tailored to meet each client’s unique goals.

Responsibilities

Sares Regis is seeking a Project Manager to support development teams working on industrial, lab and office projects in San Mateo, CA. The Project Manager implements directions from senior leadership and the Project Director, executes tasks with a high degree of detail orientation and competency, and contributes across all phases of the development process. Familiarity with MEP systems (including chillers, UPS, batteries, generators) is preferred. This role requires a proactive individual who thrives in a fast-paced, collaborative environment and is able to juggle multiple priorities. Responsibilities for this position include:

Schedule & Budget

• Assists with weekly and monthly internal and external reporting.
• Follows up with project teams for deliverables to meet schedule milestones.
• Supports client decision-making with research and compilation of relevant information.
• Supports regular updating of budget based on review and tracking of invoices.
• Supports weekly tracking and reporting of schedule based on review of GC schedule and field progress and identifies any delays or potential delays to Critical Path activities.
• Assists in developing and maintaining high-level project schedules.

Design & Construction Management

• Supports development team with documenting user and stakeholder requirements, procuring design and construction services through RFPs, and coordinating stakeholder reviews and approvals.
• Reviews consultant and construction contracts and drawings for accuracy and budgeting.
• Coordinates and prepares notes for OAC and stakeholder meetings.
• Assists with equipment commissioning and BMS development coordination.

Client Communications & Management

• Attends and prepares notes for client status meetings and reports on project progress.

Procurement & Sourcing

• Assists in project team selection, including preparation of RFPs, coordination of interviews, comparison of proposals, and documentation of decisions.
• Reviews consultant proposals to ensure the required scope is included and the proposed fees are reasonable, flags potential scope gaps or risk items for senior review.
• Reviews invoices for compliance with contracts, including scope and fee, tracks cash flow, prepares forecasts, and prepares funding requests, as needed.

General Project Management

• Provides project management support for one or more projects; works to gain experience across all phases of development.
• Prepares, manages, reviews and accurately reports on project status.
• Identifies issues and risks and escalates them to senior leadership.
• Conducts, organizes, summarizes, and reports on research and data analysis related to the project.
• Prepares meeting notes, organizes meetings, and follows up on action items.
• Proactively organizes and prioritizes tasks.
• Responsible for maintaining electronic project files on a real-time basis.
• Organizes project files to ensure complete project records are kept and filed in an orderly, easy-to access fashion.
• Provides document control, including prompt and clear documentation of Owner design decisions and stakeholder feedback at design milestones. Maintains version control of documents.

Qualifications

• Conducts oneself according to Sares Regis core values: Relationships, Discipline, Collaboration and Creativity.
• Familiarity with the design and construction process, and basic understanding with the development entitlement process.
• Seeks out opportunities to learn and improve skill set.
• Consistent and disciplined in follow-up and follow-through with deliverables.
• Communicates clearly and professionally with team members, clients, stakeholders, and consultants.
• Knows when to seek guidance from senior staff; not be afraid to ask questions. Demonstrates attention to detail and meticulous accuracy; manages time with moderate supervision.
• Reliably executes tasks independently, works with manager to set schedule and adheres to it. Consistently produces high-quality work.
• Able to track and support multiple projects and juggle competing priorities.
• Desire to learn and become proficient in a variety of subjects critical to successful outcomes in real estate development, including but not limited to:
  • California Environmental Quality Act
  • Environmental issues and applicable regulatory agencies
  • Real estate finance and proformas
  • Insurance
  • Interpreting plans and specifications
  • Standard construction processes
• Bachelor’s degree from four-year College or University required. Applicable degree fields include Civil Engineering, Architecture, Economics, Business, Math, or Political Science.
• 2-5 years’ experience as a Project Manager (or in architecture, engineering, construction, or another related field). Exposure to MEP systems and commissioning is a plus.
• This is an in-person role, working on site and in Client’s offices five days a week.
• A personal vehicle, valid U.S. driver’s license, and auto insurance are required.

Sares Regis Group of Northern California, LLC