Project Manager Marketing Operations & Material Review

Orion Group; Lake Forest (IL); Hybrid; USD 37,333,000 - 162,557,000; Full time

Benefits offered by this job

2-year contract

Hybrid schedule with two remote days

Exposure to pharmaceutical marketing

Job summary

Orion Group is seeking an experienced Project Manager III for Marketing Operations & Material Review in Mettawa, IL. You will manage the end-to-end review of advertising and promotional materials, coordinating with Medical, Regulatory, Commercial, Legal, and external agencies to ensure timely approvals.

The role requires a Bachelor's degree and 5+ years in pharma project management, knowledge of MLR/MRP workflows, and proficiency with review systems such as PromoMats.

Qualifications

• Bachelor’s degree in a related field.
• 5+ years of project management experience in pharma marketing.
• Knowledge of MLR/Material Review Process.
• Experience supporting marketing materials and agency operations.
• Experience with print and digital materials.
• Strong forecasting, prioritization, and multitasking abilities.
• Ability to influence stakeholders and lead without authority.
• Proficiency with Adobe Acrobat, Word, Excel, PowerPoint, and Smartsheet.

Responsibilities

• Manage multiple projects and promotional materials in a fast-paced environment.
• Facilitate review and approval through the MRP process.
• Develop and monitor project timelines and deadlines.
• Forecast workload and address potential delays.
• Maintain visibility into project status for stakeholders.
• Coordinate cross-functional review activities with Medical, Regulatory, Commercial, Legal, and agencies.
• Lead without direct authority to drive accountability.
• Support adherence to MLR/MRP policies.

Skills

Project management

Cross-functional collaboration

Lead without authority

Data-driven decisions

Education

Bachelor's degree in Business/Science/Communications

Tools

Veeva PromoMats

Smartsheet

Microsoft Excel

Adobe Acrobat

PowerPoint

Microsoft Word

Job description

Project Manager III – Marketing Operations & Material Review

Location: Mettawa, IL

Schedule: Hybrid – Tuesday, Wednesday & Thursday onsite | Monday & Friday remote

Contract Duration: 2 years

Openings: 2

$52-$57/HR based on benefit selections

Orion Group is seeking experienced Project Managers – Marketing Operations & Material Review to support a leading global pharmaceutical organization in Mettawa, IL.

This is an excellent opportunity for project management professionals with experience in pharmaceutical marketing operations, promotional material review, MLR/MRP processes, and agency coordination.

The Project Manager will facilitate the end-to-end management and review of advertising, promotional, sales training, and promotional labeling materials through the U.S. Commercial Material Review Process (MRP). This individual will work closely with cross-functional partners across Medical, Regulatory, Commercial, Legal, Compliance, and external advertising agencies to ensure materials move through review and approval accurately and on schedule.

Key Responsibilities

Project Management & Material Review

• Manage multiple projects and promotional materials simultaneously in a fast-paced, deadline-driven environment.
• Facilitate the review and approval of advertising, promotional, sales training, and promotional labeling materials through the U.S. Commercial Material Review Process.
• Develop, monitor, and manage project timelines to ensure materials progress through MRP according to established deadlines.
• Forecast workload, prioritize competing deliverables, and proactively address potential timeline risks or delays.
• Use data and available information to make informed decisions under tight deadlines.
• Maintain clear visibility into project and material status for key stakeholders.

Cross-Functional & Agency Collaboration

• Coordinate cross-functional review activities involving Medical, Regulatory, Commercial, Legal, Compliance, and other key stakeholders.
• Partner closely with advertising agencies to manage material submissions, revisions, review cycles, and approvals.
• Facilitate communication between internal stakeholders and external agency partners.
• Drive accountability and progress across teams while effectively leading without direct authority.
• Build strong working relationships and help resolve issues that could impact project timelines.

MRP / MLR Operations

• Support the timely review of promotional and non-promotional materials across U.S. Commercial, Medical, Regulatory, and other applicable review functions.
• Provide tactical project support throughout the Material Review Process.
• Provide consultation and training to team members responsible for uploading, reviewing, and approving materials within MRP systems.
• Support adherence to established MLR/MRP processes, policies, and procedures.
• Utilize Veeva PromoMats and other review systems to support material workflow and approval activities.

Required Qualifications

• Bachelor’s degree in Business Management, Science, Education, Communications, or a related field.
• 5+ years of project management experience.
• Pharmaceutical industry knowledge and experience.
• Understanding of the MLR/Material Review Process and associated policies and systems.
• Experience supporting marketing, communications, promotional materials, and/or advertising agency operations.
• Experience working with both print and digital materials.
• Strong project management skills with the ability to balance multiple competing priorities.
• Demonstrated ability to forecast, prioritize, multitask, and manage multiple projects in a rapidly changing environment.
• Ability to make informed, data-driven decisions under tight deadlines.
• Strong interpersonal and cross-functional collaboration skills.
• Ability to influence stakeholders and lead without authority.
• Working knowledge of Adobe Acrobat, Microsoft Word, Excel, PowerPoint, and Smartsheet.
• Ability to quickly learn and adapt to new systems and software tools.

Preferred Qualifications

• Experience with Veeva PromoMats or similar promotional material review systems.
• Hands-on experience supporting pharmaceutical MLR/MRP review workflows.
• Experience working directly with advertising or creative agencies.
• Previous pharmaceutical marketing operations experience.

What Makes Someone Successful in This Role?

The successful candidate will be a highly organized, proactive Project Manager who is comfortable managing a high volume of materials, deadlines, and stakeholders simultaneously.

You should be able to keep projects moving forward while coordinating individuals across Medical, Regulatory, Commercial, Legal, Compliance, and agency teams—often without having direct authority over those stakeholders.

The ideal candidate understands the importance of accuracy, compliance, communication, and timeline management within pharmaceutical promotional material review and can quickly adapt when priorities change.

Why Apply?

This opportunity offers:

• 2-year contract with a leading global pharmaceutical organization.
• Hybrid schedule with two remote days per week.
• High-visibility collaboration across Commercial, Medical, Regulatory, Legal, and Compliance.
• Exposure to pharmaceutical marketing operations and promotional material review.
• Opportunity to manage high-impact projects and materials across both print and digital channels.

People are our business worldwide

Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.