Project Manager (Madrid)

Inspekt AI; United States; Remote; USD 85,000 - 120,000; Full time

Benefits offered by this job

Flexible work environment

Remote options

Global projects and impact

Job summary

Inspekt AI in the United States is seeking a results-driven project coordinator to own end-to-end delivery of customer projects, ensuring a smooth experience and accurate execution across teams.

You will run cadence, chase dependencies, coordinate across time zones, and maintain clear documentation while driving continuous improvement and customer satisfaction.

Qualifications

• 3+ years in project coordination or project management in a B2B environment.
• Proven ability to manage multiple projects without losing details.
• Excellent written and verbal communication with customers.
• Strong organizational skills and meticulous follow-ups.

Responsibilities

• Lead customer projects from kickoff to delivery, keeping scope, timeline, and acceptance criteria crystal clear.
• Act as the primary customer point of contact: set expectations, provide updates, handle escalations.
• Translate customer needs into actionable tasks for internal teams (ops, engineering, AI, reporting).
• Run the operating rhythm: agendas, meeting notes, action items, weekly status reports, decision logs.
• Coordinate stakeholders across time zones: customers, drone pilots/field teams, and internal delivery teams.
• Manage risks and changes: identify issues early, propose options, push decisions, document change requests.
• Maintain clean project documentation and handover materials so delivery doesnt depend on tribal knowledge.
• Drive continuous improvement: spot recurring delivery problems and fix the process (not just the one project).

Skills

Fluent English

Customer communication

Time management

Cross-functional collaboration

Tools

Asana

Jira

Google Workspace

Job description

About Inspekt AIInspekt AI is a global leader in AI-powered property inspection solutions. Our SaaS platform uses artificial intelligence and computer vision to improve how property inspections are delivered—faster, more consistent, and at scale.

Job Description

You will own the end-to-end delivery of customer projects—making sure the customer experience is smooth, expectations are managed, and internal execution actually matches what was sold. This is a coordination-heavy role: youll run the cadence, chase dependencies, unblock people, keep customers informed, and drive projects to done without drama.

You do not need deep AI/engineering skills. You do need to be relentless about clarity, follow-through, and customer communication.

Key Responsibilities

• Lead customer projects from kickoff to delivery, keeping scope, timeline, and acceptance criteria crystal clear.

• Act as the primary customer point of contact: set expectations, provide updates, handle escalations, and prevent surprises.

• Translate customer needs into actionable tasks for internal teams (ops, engineering, AI, reporting)—and verify theyre executed correctly.

• Run the operating rhythm: agendas, meeting notes, action items, weekly status reports, decision logs.

• Coordinate stakeholders across time zones: customers, drone pilots/field teams, and internal delivery teams.

• Manage risks and changes: identify issues early, propose options, push decisions, document change requests.

• Maintain clean project documentation and handover materials so delivery doesnt depend on tribal knowledge.

• Drive continuous improvement: spot recurring delivery problems and fix the process (not just the one project).

Qualifications

• 3+ years in project coordination / project management / implementation / customer success operations in a B2B environment.

• Proven ability to manage multiple projects simultaneously without losing details or dropping balls.

• Strong customer communication skills: calm under pressure, clear writing, confident in calls, able to say no with logic.

• Highly organized: you live in checklists, timelines, and written follow-ups.

• Comfortable working with technical teams (you can ask the right questions and keep things moving—even if youre not the engineer).

• Fluent English (written and spoken).
• Proficiency with common PM and productivity tools (e.g., Asana/Trello/Jira, Google Workspace/Microsoft Office).

Good to Have

• Experience delivering SaaS onboarding/implementation projects.

• Exposure to inspections, construction/real estate, drones, or field operations.

• Experience working with international customers and distributed teams.

• Additional languages (nice, not required).

What We Offer

• Competitive salary and benefits package.

• Flexible work environment with remote options.

• High ownership, global projects, and real customer impact.

A collaborative team that values execution and accountability.