Project Assistant (Boston)

Inspekt AI; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary and benefits

Dynamic and collaborative work environment

Exposure to innovative AI-driven projects

Job summary

A leading AI solutions company in Boston seeks a Project Assistant to support project execution across customer and internal initiatives. This role involves coordination, documentation, and ensuring communication is clear and productive. Ideal candidates will have 1–3 years in project support roles, strong organizational skills, and proficiency in tools like Google Workspace and Microsoft Office. The position offers opportunities for growth and engagement in innovative AI-driven projects.

Qualifications

• 1–3 years of experience in a project support or administrative role.
• High attention to detail and ability to manage multiple priorities.
• Strong sense of responsibility and professionalism.

Responsibilities

• Support project planning, coordination, and follow-ups.
• Maintain project timelines and documentation.
• Schedule meetings and prepare agendas.

Skills

Strong organizational skills

Excellent written and verbal communication in English

Time-management skills

Proficiency in Google Workspace

Familiarity with project management tools

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft Office

Jira

Asana

Trello

Notion

Job description

About the job Project Assistant (Boston)

Inspekt AI is a global leader in AI-powered property inspection solutions. Our SaaS platform uses artificial intelligence and computer vision to improve how property inspections are conducted, with a focus on accuracy, efficiency, and scalability. As the company grows across markets, strong project coordination and operational follow-through are essential to delivering a high-quality experience for customers and internal teams

Job Description

We are looking for a highly organized, proactive, and detail-oriented Project Assistant to support project execution across customer and internal initiatives.

This role is focused on coordination, follow-up, documentation, and keeping priorities moving. The right person will help ensure projects stay organized, communication is clear, meetings are productive, and action items are tracked through completion. This is a strong fit for someone who enjoys structure, takes ownership, and can operate effectively in a fast-moving environment with multiple stakeholders.

The role works closely with project leads, operations, technical teams, and other internal stakeholders to support smooth execution and high-quality outcomes. It is not a senior project management role. It is an execution-heavy support role for someone who is strong at organization, communication, and follow-through.

Key Responsibilities

• Support the planning, coordination, and follow-up of customer and internal projects.
  
• Help maintain project timelines, milestones, task lists, and documentation.
  
• Schedule meetings, prepare agendas, and ensure the right participants and materials are in place.
  
• Take structured meeting notes and track action items to support accountability and execution.
  
• Follow up with internal teams and stakeholders to keep deliverables on track.
  
• Assist with communication between cross-functional teams, including operations, engineering, AI, and other internal stakeholders.
  
• Help prepare status updates, reports, and project-related materials.
  
• Organize files, documentation, and knowledge-sharing resources for project activities.
  
• Support ad hoc research, coordination tasks, and special projects as needed.
  
• Help identify issues, flag risks early, and escape blockers to the relevant project lead or manager.
  

Qualifications

• 1–3 years of experience in a coordination, administrative, project support, or operations support role.
  
• Strong organizational and time-management skills.
  
• Excellent written and verbal communication skills in English.
  
• High attention to detail and ability to manage multiple priorities at once.
  
• Comfortable working across teams and following up with stakeholders in a professional way.
  
• Proficiency in Google Workspace and Microsoft Office.
  
• Familiarity with project management or collaboration tools such as Jira, Asana, Trello, or Notion.
  
• Strong sense of responsibility, follow-through, and professionalism.
  
• Bachelor's degree or equivalent professional experience preferred.
  

Good to Have

• Experience in a startup, SaaS, or technology environment.
  
• Experience supporting project managers, operations teams, or senior leadership.
  
• Exposure to customer-facing coordination or cross-functional project work.
  
• Basic understanding of project workflows, timelines, and reporting.
  
• Experience working with international teams.

What We Offer

• Competitive salary and benefits package.
  
• A dynamic and collaborative work environment.
  
• Opportunity to work on innovative AI-driven projects with global impact.
  
• Exposure to cross-functional teams and real project execution.
  
• Strong learning and growth potential in a fast-growing company.