Project Manager (level I or II)

OakTree Staffing; Tulsa (OK); On-site; USD 75,000 - 110,000; Full time

Job summary

OakTree Staffing is seeking a Project Manager to coordinate and manage emission control system projects, including turnkey installations where the organization handles installation.

You will review contracts, attend kick-off meetings, and proactively communicate with customers on scope, schedule, and technical details while coordinating with Sales, Engineering, and Production through project lifecycles.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency with Windows and MS Office applications (Word, Excel, Power Point, Outlook).
• Familiar with and proficient at creating/maintaining Gantt Chart-style project schedules.
• Detail oriented while able to look at the big picture of a project and Customer relationship.
• Proven ability to manage multiple medium to large sized projects at a time.
• BA/BS in a relevant major from an accredited college/university.
• 3-7 years prior project management experience or equivalent knowledge, skills, and abilities.
• Able to travel 10-20%.
• Positive attitude with a good sense of humor.

Responsibilities

• Understand Customer and company contract documents in detail and ensure mutual compliance.
• Attend internal coordination and kick-off meetings at the beginning of projects.
• Proactively communicate with Customer regarding all aspects of project, including scope, schedule, commercial, and technical details.
• Become familiar/conversant with the entire company product line and processes.
• Assist Sales and Engineering with review of specifications and drawings in the proposal stage to ensure compliance.
• Work with Sales, Engineering, and Production on preparation of project budget and track actual vs. budget costs and revenues (with assistance from accounting) through project lifecycle.
• Identify potential issues at the beginning of the project (and throughout the project) and work with the appropriate parties (Customer, Engineering, Production, Sales, etc.) to resolve before escalations.
• Manage scope changes which affect schedule, cost, revenue, etc.
• Schedule and lead project meetings internally and with the Customer as needed and produce meeting minutes/action items as appropriate.
• Attend Customer project meetings in person or via teleconference as needed.
• Coordinate start-up/commissioning with Customer and Technical Services. Provide appropriate project documentation to Technical Services and ensure all field requirements are known and planned for.
• Review project submittals prior to delivery to Customer.
• Provide regular reports on project status to internal and external Customers.
• Manage the flow of documents to Customer to ensure consistency and timeliness.
• Coordinate and manage subcontractors with company production team.
• Coordinate and lead warranty resolution for projects.
• Other duties as assigned.

Skills

Communication skills

MS Office

Gantt charts

Attention to detail

Multi-project management

BA/BS degree

PM experience 3-7 years

Travel 10-20%

Positive attitude

Education

BA/BS in a relevant field

Tools

MS Office

Gantt chart software

Job description

Collaborates with: Engineering, Accounting, Production, Sales, Customers

Primary Responsibility:

Responsible for coordinating and managing the organization's projects for the supply and implementation of emission control systems. Some projects are for the supply of equipment only, with the Customer or their agent responsible for installation. Other projects are "turnkey" where the organization is responsible for installation.

What You'll Do:

• Understand Customer and company contract documents in detail and ensure mutual compliance.
• Attend internal coordination and kick-off meetings at the beginning of projects.
• Proactively communicate with Customer regarding all aspects of project, including scope, schedule, commercial, and technical details.
• Become familiar/conversant with the entire company product line and processes.
• Assist Sales and Engineering with review of specifications and drawings in the proposal stage to ensure compliance.
• Work with Sales, Engineering, and Production on preparation of project budget and track actual vs. budget costs and revenues (with assistance from accounting) through project lifecycle.
• Identify potential issues at the beginning of the project (and throughout the project) and work with the appropriate parties (Customer, Engineering, Production, Sales, etc.) to resolve before escalations.
• Manage scope changes which affect schedule, cost, revenue, etc.
• Schedule and lead project meetings internally and with the Customer as needed and produce meeting minutes/action items as appropriate.
• Attend Customer project meetings in person or via teleconference as needed.
• Coordinate start-up/commissioning with Customer and Technical Services. Provide appropriate project documentation to Technical Services and ensure all field requirements are known and planned for.
• Review project submittals prior to delivery to Customer.
• Provide regular reports on project status to internal and external Customers.
• Manage the flow of documents to Customer to ensure consistency and timeliness.
• Coordinate and manage subcontractors with company production team.
• Coordinate and lead warranty resolution for projects.
• Other duties as assigned.

What Qualifies You:

• Excellent verbal and written communication skills.
• Proficiency with Windows and MS Office applications (Word, Excel, Power Point, Outlook).
• Familiar with and proficient at creating/maintaining Gantt Chart-style project schedules.
• Detail oriented while able to look at the "big picture" of a project and Customer relationship.
• Proven ability to manage multiple medium to large sized projects at a time.
• BA/BS in a relevant major from an accredited college/university.
• 3-7 years prior project management experience or equivalent knowledge, skills, and abilities.
• Able to travel 10-20%.
• Positive attitude with a good sense of humor.