Project Manager (Implementation PM) || Must be WI resident

VLS Systems Inc; Wisconsin; Remote; USD 120,000 - 150,000; Full time

Job summary

VLS Systems Inc. is seeking an Implementation Manager to coordinate with the Project Management Team, ensure timeframes, and suggest policy changes during the implementation.

The role oversees cross-functional implementation efforts across the DDI/Vendors, ensuring hardware and software readiness, training, and smooth transitions from UAT to pilot and rollout in the pilot sites. Remote-based with national scope, the position emphasizes strong leadership, communication, and organizational change

Qualifications

• Experience in developing and implementing project implementation and communication plans.
• Ability to build and maintain strong, collaborative relationships with a wide range of stakeholders.
• Proven leadership and management skills in large-scale projects.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication, including presentations.
• Experience with organizational change, implementation and training efforts.

Responsibilities

• Coordinate with Project Management Team to resolve issues within required timeframes.
• Oversee development and maintenance of acceptance criteria for transitions between UAT, pilot, and rollout.
• Facilitate meetings between project teams and DCF stakeholders to prepare for implementation.
• Ensure hardware and software readiness at sites prior to go-live dates in coordination with vendors.
• Manage training and communications to ensure project teams are informed of planned tasks.

Skills

Project planning

Stakeholder relations

Leadership

Time management

Communication

Change management

Job description

Location: Remote

Description:

The Implementation manager is responsible for coordinating with the Project Management Team to resolve all issues within required timeframes and recommending appropriate changes to policies and procedures during implementation. This position reports to the Organizational Change Manager and provides updates and reports regularly on the status of implementations and potential issues.

This position will coordinate with the OCM, Project Manager and DDI Implementation Manager to ensure the completion of state-level tasks necessary to keep KIDS, wiKIDS, and the modernized system in sync during pilot and system rollout. This position will oversee the development and maintenance of acceptance criteria that must be met before transitioning from UAT to pilot, pilot to the start of system rollout, and each subsequent regional rollout.

The Implementation Manager will be responsible for coordinating functional and technical implementation efforts across the project and with DCF stakeholders. This position will also coordinate and facilitate meetings between project teams to prepare DCF for implementation. This includes working closely with the DDI Vendor to ensure the proper hardware and software has been provided to sites prior to their scheduled go live date, overseeing plans for simultaneous running of KIDS and the new system and making sure the Organizational Change Manager is informed of all planned implementation tasks. This position will work closely with the State Training Manager and Organizational Change Manager and the DDI Vendor to ensure the proper training has occurred, communications have been completed, and the project teams are informed of all planned implementation tasks.

The State Implementation Manager will work closely with the DDI Implementation Manager who is responsible for planning and executing the implementation of the software system, including migration of code, preparation of seed data, coordinating training and user account provisioning, as well as overseeing pilot, roll-out, site support, and facilitating defect and issue reporting.

Will provide project management support for the Child Support Modernization Project to implement a new case management system overseeing and tracking the implementation progress, managing day to day activities, and working with internal and external stakeholders.

Top desired skills required for the position (11+ years of experience):

• Experience developing and implementing project implementation and communication plans.
• High level of skill in initiating and maintaining strong, collaborative interpersonal relationships with a variety of stakeholders.
• Strong leadership and management skills.
• Strong organizational and time management skills.
• Exceptional communication skills, including written and verbal communication as well as visual presentations.
• Experience with large-scale organizational change, implementation and training efforts.