Project Manager & Executive Assistant

Assist World; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

100% Remote

Birthday bonus $50

Testimonial bonus $200

No tracker

Job summary

Assist World is seeking a highly organised, tech‑savvy Project Manager & Executive Assistant to support a growing consulting and brand strategy business working with thought leaders, entrepreneurs, and professionals. The role blends executive support, project management, research, content creation, AI tools, and presentation development, with ownership of tasks and independent work.

You will manage calendars, coordinate projects, create pitches and presentations, summarise meetings with tools

Qualifications

• Previous experience in project management, executive assistance, operations, or a similar role.
• Excellent written and verbal English.
• Strong research and information-gathering skills.
• Excellent attention to detail and organisational skills.
• Comfortable managing multiple projects and deadlines simultaneously.
• Strong writing, editing, and proofreading abilities.
• Experience creating professional presentations and slide decks.
• Highly confident using technology and learning new software.
• Practical experience using AI tools to improve productivity and produce high-quality work.
• Able to work independently and proactively without constant supervision.
• Strong communication skills and comfortable working with senior professionals.
• Able to adapt quickly and take ownership of tasks from start to finish.

Responsibilities

• Provide day-to-day executive and project management support
• Manage calendars, meetings, scheduling, and follow-ups
• Coordinate projects and ensure deadlines and deliverables stay on track
• Conduct research and gather statistics, insights, and supporting information
• Use AI tools to research, summarise, organise, and develop content
• Create and edit written content including pitch letters, submissions, creative briefs, and other business communications
• Support the development of presentations and PowerPoint decks, including detailed 20+slide presentations
• Summarise meetings, calls, and key discussions using tools such as Otter
• Help prepare materials for speaking opportunities, conferences, workshops, podcasts, book projects, and other thought‑leadership initiatives
• Assist with pitching and submissions, including TEDx and conference opportunities
• Communicate and coordinate through Slack and other business platforms
• Identify opportunities to improve workflows through automation and AI
• Take ownership of ad‑hoc projects and administrative tasks as required

Skills

Project management

Executive assistance

Operations

Research

Content creation

AI tools

Presentation development

Communication skills

Writing

Editing

Tools

Otter

Slack

Google Workspace

Microsoft PowerPoint

AI tools

Job description

We’re looking for a highly organised, tech-savvy Project Manager & Executive Assistant to support a growing consulting and brand strategy business working with thought leaders, entrepreneurs, and professionals.

This is a varied role combining executive support, project management, research, content creation, AI tools, and presentation development. The ideal candidate will be someone who can take ownership of tasks, work independently, communicate clearly, and use technology and AI to work efficiently.

What You’ll Be Doing

• Provide day-to-day executive and project management support
• Manage calendars, meetings, scheduling, and follow-ups
• Coordinate projects and ensure deadlines and deliverables stay on track
• Conduct research and gather statistics, insights, and supporting information
• Use AI tools to research, summarise, organise, and develop content
• Create and edit written content including pitch letters, submissions, creative briefs, and other business communications
• Support the development of presentations and PowerPoint decks, including detailed 20+slide presentations
• Summarise meetings, calls, and key discussions using tools such as Otter
• Help prepare materials for speaking opportunities, conferences, workshops, podcasts, book projects, and other thought‑leadership initiatives
• Assist with pitching and submissions, including TEDx and conference opportunities
• Communicate and coordinate through Slack and other business platforms
• Identify opportunities to improve workflows through automation and AI
• Take ownership of ad‑hoc projects and administrative tasks as required

What We’re Looking For

• Previous experience in project management, executive assistance, operations, or a similar role
• Excellent written and verbal English
• Strong research and information‑gathering skills
• Excellent attention to detail and organisational skills
• Comfortable managing multiple projects and deadlines simultaneously
• Strong writing, editing, and proofreading abilities
• Experience creating professional presentations and slide decks
• Highly confident using technology and learning new software
• Practical experience using AI tools to improve productivity and produce high-quality work
• Able to work independently and proactively without constant supervision
• Strong communication skills and comfortable working with senior professionals
• Able to adapt quickly and take ownership of tasks from start to finish

AI & Technology Experience

• ChatGPT
• Claude
• Gemini
• Perplexity
• Grok
• Otter
• Slack
• Google Workspace
• Microsoft PowerPoint

Who Would Be a Great Fit?

This role would suit someone who enjoys having variety and responsibility in their work.

You might be a Project Manager who is particularly strong with technology and writing, an experienced Executive Assistant who has developed strong project management skills, or an Operations/Business Assistant who enjoys using AI to improve the way businesses work.

The key is that you’re proactive, resourceful, organised, and comfortable figuring things out yourself.

Why Join Assist World?

100% REMOTE

$50 birthdaybonus

$200 testimonialbonus

NO TRACKER. NO PROBLEM