Project Manager (Epic Willow / Beaker)

Techfirefly; San Francisco (CA); Hybrid; USD 190,000 - 230,000; Full time

Job summary

Techfirefly seeks an experienced Project Manager to drive complex healthcare IT projects from initiation through delivery. You will define scope, schedules, budgets, and resources, coordinating cross-functional teams to ensure on-time outcomes.

The ideal candidate has hands-on Epic Beaker CP/AP and Epic Willow Pharmacy experience, strong communication skills, and a proven track record in health system environments with PMI, Agile, and Waterfall knowledge. Hybrid SF role with quarterly travel.

Qualifications

• Hands-on experience with Epic Beaker CP/AP (Laboratory) and Epic Willow Pharmacy implementations.
• Experience in health system environments and large-scale health IT initiatives.
• Knowledge of PMI, Agile, and Waterfall project management methodologies.
• Excellent communication, facilitation, and stakeholder management skills.
• Strong organizational skills to anticipate obstacles and manage multiple workstreams.

Responsibilities

• Manage full lifecycle for complex healthcare IT initiatives from scope to delivery.
• Lead cross-functional project teams; coordinate meetings and track deliverables.
• Monitor progress, report milestones, and communicate updates to stakeholders.
• Manage third-party vendors and system integration activities; track risks and issues.
• Create and maintain project documentation including charters, plans, and status reports.

Skills

Epic Beaker CP/AP

Epic Willow Pharmacy

Project management

Communication

Stakeholder management

Vendor management

Risk management

Agile

Waterfall

Education

PMI PMP certification

Job description

The Project Manager is an experienced professional responsible for planning, coordinating, and delivering complex healthcare IT projects from initiation through completion. This role applies a comprehensive understanding of project management frameworks to manage scope, schedule, budget, resources, and risk across departmental and cross-functional teams.

The ideal candidate brings a strong foundation in health IT, excellent communication skills, and a proven track record of hands‑on implementations for Epic Beaker and/or Epic Willow Pharmacy, including their associated clinical and operational workflows.

2+ year Contract

Pay: $100/hour on W2

Location: San Francisco, CA - Hybrid On-site (Travel to office once per quarter)

Key Responsibilities

• Manage the full lifecycle for complex healthcare IT initiatives. Define project scope, develop detailed schedules, plan resources, oversee budgets, and mitigate risks.
• Lead and coordinate cross-functional project teams. Facilitate project meetings, track deliverables, and ensure accountability across all internal and external stakeholders.
• Monitor and report on project progress, key milestones, and overall status. Proactively communicate updates, blockers, and successes to executive leadership and client stakeholders.
• Manage third-party vendor relationships and system integration activities. Identify, track, and elevate technical risks and issues as appropriate.
• Create and maintain comprehensive project documentation, including proposals, project charters, detailed project plans, and executive status reports.

Requirements

• Direct, hands‑on experience with Epic Beaker CP/AP (Laboratory) and/or Epic Willow Pharmacy implementations, including a deep understanding of associated clinical and operational workflows.
• Proven experience working within health system environments and a strong working knowledge of large‑scale healthcare IT initiatives and their organizational impacts.
• Demonstrated knowledge of project management principles, frameworks, and methodologies (including PMI, Agile, and Waterfall).
• Exceptional communication, facilitation, and stakeholder management skills. Ability to lead diverse project teams with confidence and clarity.
• Strong organizational skills with the ability to anticipate obstacles, manage risk, plan for contingencies, and prioritize across concurrent workstreams.
• Competency in selecting, configuring, and implementing modern project management tools and techniques.

Preferred Qualifications

• Experience supporting application expansion or full‑scale Epic implementations for new facilities or new hospital construction projects.
• Familiarity with interoperability standards and third‑party clinical systems integrations.
• Proven leadership ability with a knack for putting forth persuasive, well‑reasoned arguments to senior leadership.
• PMP (Project Management Professional) or equivalent certification is highly preferred.