Project Manager — Commercial HVAC

Smart Air Systems, Inc.; Deerfield Beach (FL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

PTO

IRA with match

Growth opportunities

Mentorship

Job summary

Smart Air Systems in Deerfield Beach, FL is seeking a Project Manager — Commercial HVAC to oversee retrofit projects, schedules, equipment and materials, and to serve as the liaison among customers, subcontractors, vendors, and sales staff.

You will lead pre-construction (“premortems”) and post-construction (“postmortems”) meetings, review submittals, manage RFIs and change orders, and drive on-time delivery with a focus on quality and safety.

Qualifications

• Strong communication skills and attention to detail are required.
• Ability to prioritize multiple projects and manage schedules.
• Background check and drug screening must be passed.

Responsibilities

• Oversee and support Sales Managers across multiple job sites with scheduling and follow-up.
• Manage GC projects through site visits, coordination, and oversight.
• Lead premortem meetings to review plans, materials, manpower, and logistics.
• Facilitate postmortem meetings to evaluate performance and improvements.
• Coordinate quarterly/annual performance feedback for retrofit techs and reviews.
• Prepare bids and proposals for General Contract projects.
• Review submittals and manage RFIs, change orders, permits, and procurement.
• Assist project administrators with customer communication and billing support.
• Attend weekly operations meetings and safety/workers’ compensation meetings.
• Build trusted relationships with internal and external teams and find creative solutions.

Skills

Strong communication

Detail oriented

Multitasking

Job description

The Project Manager — Commercial HVAC plays a critical role in keeping multiple commercial mechanical/HVAC projects running smoothly.

You’ll oversee and manage retrofit technician schedules, equipment, and materials, as well as being the liaison between the customer, subcontractors, vendors, and salesman.

This role requires strong organizational and communication skills, attention to detail, and the ability to keep projects on track from kickoff to closeout.

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Deerfield Beach FL

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Full Time

Key Responsibilities

• Oversee and support Sales Managers across multiple job sites, including weekly scheduling, field support, and project follow-up
• Manage General Contractor (GC) projects through site visits, coordination, and ongoing project oversight
• Lead pre-construction (“premortem”) meetings to review job walk notes, materials, manpower planning, subcontractor coordination, and project logistics
• Facilitate post-project (“postmortem”) meetings to evaluate project performance, technician feedback, customer follow-up, and process improvements
• Partner with foremen to provide quarterly/annual performance feedback for retrofit techs, including 90-day reviews, assessments, & 360 evaluations
• Prepare bids/proposals for General Contract projects, including estimating, subcontractor/vendor coordination, and project documentation
• Review project submittals and manage RFIs, change orders, permits, and equipment procurement in coordination with project teams
• Assist Project Administrators with customer communication, billing support, & project inquiries
• Attend and contribute to weekly operations meetings and monthly safety/workers’
  compensation meetings
• Establish trust and build strong relationships with internal and external teams.
• Find creative solutions with a collaborative approach.

Who You Are

You embody the core values that make Smart Air great:

• Be Proudly Recordable :
  • You take ownership and do things right the first time, respecting the absent.
• Teamwork is natural—you support others and work toward solutions together.
• Have Grit :
  • You persevere through challenges, continuously improve, and never cut corners.
• Show Empathy :
  • You care about people—your team, customers, vendors, and community—and act with respect, understanding, and support in every interaction.
• Make Relationships Matter :
  • You believe that people are more important than products, so we invest in authentic connections.

Qualifications

• Strong communication skills, detail-oriented, and able to prioritize multiple projects.
• Must be able to pass a background check and drug screening.
• Organized, self-starting, open listener and communicator.
• Pay: Competitive, based on experience.
• Expected Hours: 40/week
• After 90 days:
  • Health Insurance: 70% reimbursement (up to $500/month)
  • Paid Time Off (PTO)
  • Simple IRA with up to 3% employer match
• Opportunities for growth, mentorship, and skill development.
• Work with a team that celebrates craftsmanship, collaboration, and excellence.

About
Smart Air Systems

At Smart Air Systems Inc., we’re more than just HVAC contractors. Based in Deerfield Beach and serving South Florida for over 27 years, we specialize in large-scale commercial retrofit and upgrade projects. Our work includes complex mechanical systems in high-end, multi-tenant, and mission‑critical facilities, and we take pride in delivering solutions that are smart, reliable, and done right the first time.

We’re built by technicians for technicians. Our team is our greatest asset, and our culture is collaborative, supportive, and dedicated to craftsmanship. At Smart Air, you’ll be part of a company that values your expertise, your growth, and the pride you take in your work .

Why Join Smart Air?

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Be part of a company that values your expertise and respects your craft.

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Work on high-impact commercial projects across South Florida.

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Collaborate with a supportive team where teamwork, integrity, and accountability come first.

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Enjoy growth opportunities, mentorship, and a culture built around people, not just projects.

Smart solutions. Honest craftsmanship.
A team that has your back.