Project Manager / Clinical Placement Coordinator

San José State University; San Jose (CA); On-site; USD 54,884 - 59,404; Full time

Job summary

San José State University’s Valley Foundation School of Nursing is seeking a Project Manager / Clinical Placement Coordinator to support scheduling, clinical placement for undergraduate nursing programs, and student onboarding. The role reports to the Director of Resources and Operations within CHHS and collaborates with multiple program staff to ensure compliant onboarding and efficient scheduling.

The position emphasizes independent work with minimal supervision, strong communication, and

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Three (3) years of related office work experience.
• Experience with scheduling, onboarding, and academic processes is preferred.

Responsibilities

• Coordinate clinical placements and onboarding for undergraduate nursing students.
• Serve as liaison with hospitals and clinical sites for onboarding and placement requirements.
• Schedule nursing courses and clinical sections, maintaining master schedules.
• Enter/update course, faculty, and scheduling information in systems.
• Support student registration and communicate registration instructions.
• Reserve classrooms and coordinate space for courses and events.
• Communicate scheduling and clinical information to students, faculty, and staff.

Skills

Project management

Communication

Scheduling

Policy interpretation

Problem solving

Attention to detail

Collaboration

Independent work

Education

High school diploma

Bachelor’s degree (preferred)

Tools

PeopleSoft

Canvas

CMS

Job description

Job Summary

The Valley Foundation School of Nursing at San José State University is seeking a Project Manager / Clinical Placement Coordinator to support academic scheduling, clinical placement coordination, and student onboarding for undergraduate nursing programs. Reporting to the Director of Resources and Operations for the College of Health and Human Sciences (CHHS), and receiving work direction from the Director of the Valley Foundation School of Nursing, this position works independently under minimal supervision. The incumbent collaborates closely with the Curriculum Coordinator, Undergraduate Coordinator, and Clinical Scheduler to ensure efficient scheduling, registration, application processing, and compliance with clinical requirements for students and faculty. This position plays a critical role in supporting student success and maintaining strong partnerships with clinical agencies.

Key Responsibilities

• Coordinate clinical placements and onboarding for undergraduate nursing students, including collecting and submitting required documentation to clinical partners
• Serve as the primary liaison with hospitals and clinical sites to ensure compliance with onboarding and placement requirements
• Schedule nursing courses and clinical sections and maintain student and master schedules throughout the academic year
• Enter and update course, faculty, and scheduling information in PeopleSoft and open Canvas course shells
• Support student registration, including special session coding, add codes, and communication of registration instructions
• Reserve classrooms and coordinate space for courses and nursing-related events
• Communicate scheduling and clinical information to students, faculty, and staff and resolve related issues as they arise

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures
• Thorough mastery of English grammar, punctuation, and spelling. Excellent oral and written communication skills
• Project management skills
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area
• Working knowledge of academic scheduling policies and procedures
• Thorough knowledge of CMS/PeopleSoft functionality/reports
• Ability to research issues related to schedule conflicts
• Thorough knowledge of PeopleSoft reporting functions
• Ability to generate and customize reports for semester chairs, director, curriculum coordinator, graduate and undergraduate coordinators
• Ability to maintain confidentiality and appropriately handle sensitive communications, interpersonal, and confidential situations
• Demonstrate critical thinking and problem solving and organizational skills
• Working knowledge of registration processes and deadlines
• Ability to assess broader perspectives and anticipate the impact of office administration problems and solutions in the front office
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions

Required Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents
• Three (3) years of related office work experience

Preferred Qualifications

• Baccalaureate Degree
• One (1)âTwo (2) years project management / office administration

Compensation

Classification: Administrative Support Coordinator II

Anticipated Hiring Range: $4,918/month - $5,323/month (Step 7 – Step 11)

CSU Salary Range: $4,367/month - $6,362/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Contact Information

University Personnel
[e-mail]
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the US Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail].

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [e-mail]. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at [e-mail]. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.