Project Manager / Clinical Placement Coordinator

The California State University; San Jose (CA); On-site; USD 54,884 - 59,404; Full time

Job summary

San José State University is seeking a Project Manager / Clinical Placement Coordinator to support academic scheduling, clinical placement coordination, and student onboarding for undergraduate nursing programs. Reporting to the Director of Resources and Operations for the CHHS, you will work with multiple coordinators to ensure compliant processes.

Responsibilities include coordinating placements, liaising with clinical partners, and maintaining course schedules in PeopleSoft and Canvas, while

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Three (3) years of related office work experience.
• Preferred: Baccalaureate Degree.

Responsibilities

• Coordinate clinical placements and onboarding for undergraduate nursing students.
• Serve as the liaison with hospitals and clinical sites for onboarding and placement.
• Schedule nursing courses and maintain student and master schedules.
• Enter and update course, faculty, and scheduling info in PeopleSoft and Canvas.
• Support student registration and communicate registration instructions.
• Reserve classrooms and coordinate space for courses and events.
• Communicate scheduling and clinical information to students, faculty, staff.

Skills

Project management

Academic scheduling

Communication skills

Policy interpretation

Problem solving

Confidentiality handling

Education

High school diploma or equivalent

Bachelor's degree

Tools

PeopleSoft

CMS

Job description

Job Summary

The Valley Foundation School of Nursing at San José State University is seeking a Project Manager / Clinical Placement Coordinator to support academic scheduling, clinical placement coordination, and student onboarding for undergraduate nursing programs. Reporting to the Director of Resources and Operations for the College of Health and Human Sciences (CHHS), and receiving work direction from the Director of the Valley Foundation School of Nursing, this position works independently under minimal supervision. The incumbent collaborates closely with the Curriculum Coordinator, Undergraduate Coordinator, and Clinical Scheduler to ensure efficient scheduling, registration, application processing, and compliance with clinical requirements for students and faculty. This position plays a critical role in supporting student success and maintaining strong partnerships with clinical agencies.

Key Responsibilities

• Coordinate clinical placements and onboarding for undergraduate nursing students, including collecting and submitting required documentation to clinical partners
• Serve as the primary liaison with hospitals and clinical sites to ensure compliance with onboarding and placement requirements
• Schedule nursing courses and clinical sections and maintain student and master schedules throughout the academic year
• Enter and update course, faculty, and scheduling information in PeopleSoft and open Canvas course shells
• Support student registration, including special session coding, add codes, and communication of registration instructions
• Reserve classrooms and coordinate space for courses and nursing-related events
• Communicate scheduling and clinical information to students, faculty, and staff and resolve related issues as they arise

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures
• Thorough mastery of English grammar, punctuation, and spelling. Excellent oral and written communication skills
• Project management skills
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area
• Working knowledge of academic scheduling policies and procedures
• Thorough knowledge of CMS/PeopleSoft functionality/reports
• Ability to research issues related to schedule conflicts
• Thorough knowledge of PeopleSoft reporting functions
• Ability to generate and customize reports for semester chairs, director, curriculum coordinator, graduate and undergraduate coordinators
• Ability to maintain confidentiality and appropriately handle sensitive communications, interpersonal, and confidential situations
• Demonstrate critical thinking and problem solving and organizational skills
• Working knowledge of registration processes and deadlines
• Ability to assess broader perspectives and anticipate the impact of office administration problems and solutions in the front office
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions

Required Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents
• Three (3) years of related office work experience

Preferred Qualifications

• Baccalaureate Degree
• One (1)-Two (2) years project management / office administration

Compensation

Classification: Administrative Support Coordinator II

Anticipated Hiring Range: $4,918/month - $5,323/month (Step 7 - Step 11)

CSU Salary Range: $4,367/month - $6,362/month (Step 1 - Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Deadline

All applicants must apply within the specified application period: July 20, 2026 through August 3, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail].

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.