Project Manager Assistant - Entry Level

Powerrise; Philadelphia (Philadelphia County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work in Philadelphia area

Professional development opportunities

Benefits package

Job summary

PowerRise is seeking a highly organized Project Management Assistant to support electric utility projects in the Philadelphia area. This hybrid role partners with Project Managers to coordinate tasks, maintain project docs, and track progress across multiple projects.

Qualifications include a bachelor’s or associate degree and 2+ years in admin or project support, with strong MS Office skills. The role offers growth opportunities within a growing, safety-focused firm.

Qualifications

• Bachelor's or Associate's degree in a related field.
• 2+ years in administrative, project support, or project coordination roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.

Responsibilities

• Assist Project Managers with creating, distributing, and maintaining meeting agendas, minutes, and presentations; track action items and follow up.
• Maintain organized project documentation, records, and filing systems; support schedules and timelines.
• Prepare and format project status reports, dashboards, and presentations for various audiences.
• Attend site visits as needed.

Skills

Organizational skills

Time management

Communication skills

Teamwork

Professional demeanor

Education

Bachelor's degree

Associate's degree

Tools

MS Office Suite

MS Project

Smartsheet

Asana

Job description

About PowerRise

PowerRise is a premier provider of project and construction management services for electric and gas utility clients. We specialize in delivering reliable, resilient, and innovative solutions that drive success for capital projects. Our leadership team brings decades of experience in the energy sector, ensuring expert execution and strategic management across all project phases. At PowerRise, we champion safety, innovation, diversity, and inclusion, ensuring every project contributes to a more equitable and sustainable energy future.

About PowerRise

PowerRise is a premier provider of project and construction management services for electric and gas utility clients. We specialize in delivering reliable, resilient, and innovative solutions that drive success for capital projects. Our leadership team brings decades of experience in the energy sector, ensuring expert execution and strategic management across all project phases. At PowerRise, we champion safety, innovation, diversity, and inclusion, ensuring every project contributes to a more equitable and sustainable energy future.

Position Summary

PowerRise is seeking a highly organized and proactive Project Management Assistant (PMA) to join our team supporting critical electric utility projects in the Philadelphia area. This hybrid role plays a crucial part in the successful execution of projects by collaborating closely with Project Managers. You will be responsible for coordinating essential tasks, managing project documentation, tracking progress, and ensuring efficient communication among project teams and stakeholders.

Key Responsibilities

PROJECT COORDINATION & DOCUMENTATION

• Assist Project Managers in the creation, distribution, and maintenance of meeting agendas, detailed minutes, and presentations. oDiligently track and follow up on action items, ensuring timely completion and accountability.
• Maintain comprehensive and organized project documentation, records, and filing systems (both electronic and physical). oProvide support in the development and maintenance of project schedules and timelines.
• Assist with the preparation and formatting of project status reports, dashboards, and presentations for various audiences.
• Attend site visits as needed

COMMUNICATION & STAKEHOLDER LIAISON

• Facilitate clear and timely communication between project team members, clients, vendors, and other stakeholders. oAssist in drafting, proofreading, and distributing project-related correspondence, emails, and formal communications.
• Track, manage, and log important project-related communications and correspondence.

FINANCIAL & ADMINISTRATIVE SUPPORT

• Assist Project Managers with budget tracking, expense monitoring, and basic cost management tasks. oReview, process, and track vendor invoices, ensuring accuracy and adherence to project budgets.
• Provide essential support for project closeout activities, including documentation archival and final reporting.

Qualifications

• Bachelor's or Associate's degree, preferably in Engineering, Business Administration, Project Management, or a related field.
• 2+ years of experience in an administrative, project support, or project coordination role, with a preference for experience within the electric utility, construction, or engineering industry.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent organizational and timemanagement skills, with the ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills, with a professional and courteous demeanor.
• Excellent interpersonal skills and the ability to work effectively within a team environment.
• Must be able to work hybrid in the Philadelphia area.

Preferred Qualifications

• Familiarity with fundamental project management methodologies and common project management software (e.g., MS Project, Smartsheet, Asana).
• Basic knowledge of the electric utility industry and its operational or regulatory aspects.Experience with document control systems.

Why Join PowerRise?

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development, learning, and career advancement within a growing company.
• A collaborative, supportive, and dynamic team environment where your contributions are valued.
• Make a real difference by supporting critical projects that power our communities.

Equal Opportunity Employer Statement

PowerRise is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive environment for all employees.