Project Manager Assistant

Varney, Inc.; Roanoke, Northern (VA, KY); Hybrid; USD 58,000 - 70,000; Full time

Job summary

Varney, Inc. is an employee‑owned Mechanical, Electrical, and Plumbing contractor serving Virginia and the Mid‑Atlantic region.

The company seeks an Assistant Project Manager to support the Mechanical Project Management team on site, coordinating, administrating, and tracking project work to ensure safety, schedule, and budget adherence. The role requires 1–3 years in construction coordination or related fields, willingness to learn, strong organizational and communication skills, and

Qualifications

• 1–3 years of experience in construction coordination or administration.
• Willingness to learn the mechanical construction industry.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office.
• Driver's license and reliable transportation.

Responsibilities

• Assist Project Managers with day-to-day coordination and administration.
• Maintain project documentation and records.
• Use Foundation to track project information.
• Assist with schedules, deadlines, workflows, and coordination.
• Assist with budgets, job costing, invoices, and financial reporting.
• Communicate with customers and subcontractors regarding needs and status.
• Review plans, specs, and contracts for scope issues.
• Prepare change orders, purchase orders, subcontracts.
• Attend project meetings and document actions.
• Support project team in issue resolution and execution.
• Assist with project closeout and required documentation.
• Perform other project management and admin duties.

Skills

Organizational skills

Communication skills

Time management

Problem solving

Teamwork

Education

Associate or Bachelor's degree in Construction Management or related field

Tools

Foundation CM software

Procore

Excel

Word

Outlook

Job description

Varney is an employee-owned Mechanical, Electrical, and Plumbing commercial contractor with a reputation for delivering quality and unmatched value. For more than seventy years, the Varney Team has been delivering professional solutions, including MEP installations and repair services to Virginia and the Mid-Atlantic region.

Position

Project Manager Assistant (Exempt); on site/in person. Range: $58,000-70,000 annually

Primary Purpose

The Assistant Project Manager supports the Mechanical Project Management team with the coordination, administration, scheduling, documentation, and financial tracking of commercial construction projects. This position works closely with Project Managers, Superintendents, customers, subcontractors, suppliers, and internal teams to help ensure projects are completed safely, efficiently, on schedule, and within budget.

Essential Functions

• Assist Project Managers with the day-to-day coordination and administration of mechanical construction projects.
• Maintain project documentation, including drawings, specifications, RFIs, submittals, change orders, and other project records.
• Utilize construction management software such as Foundation to track and manage project information.
• Assist with project schedules, deadlines, workflows, and coordination of project activities.
• Assist with project budgets, job costing, invoices, purchase orders, and financial reporting.
• Communicate with customers, general contractors, subcontractors, suppliers, and internal team members regarding project needs and status.
• Review project plans, specifications, and contracts and assist with identifying scope and coordination issues.
• Assist with preparing change orders, purchase orders, subcontracts, and other project‑related documentation.
• Attend project meetings and assist with documenting and following up on action items.
• Support Project Managers and Project Superintendents in resolving project issues and maintaining successful project execution.
• Assist with project closeout activities and ensure required documentation is completed.
• Perform other project management and administrative duties as assigned.

Requirements

This position is classified Full-Time (Exempt); on site/in person. Basic qualifications include:

• 1–3 years of experience in construction, project coordination, administration, or a related field preferred.
• Mechanical construction experience is not required; willingness and ability to learn the mechanical construction industry is essential.
• Strong organizational, communication, time management, and problem‑solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office products, particularly Excel, Word, and Outlook.
• Ability to learn and effectively use construction management software such as Procore.
• Strong attention to detail and follow‑through.
• Current driver's license and dependable transportation.

Successful candidates will also:

• Be reliable, proactive, organized, and willing to learn.
• Demonstrate strong attention to detail and accountability for assigned tasks.
• Communicate professionally and work effectively with a variety of people.
• Be comfortable working both independently and as part of a team.
• Show up engaged and prepared with an attitude of excellence.
• Demonstrate an interest in developing a career in construction project management.

Preferred Candidates will:

• Have prior construction, project coordination, or administrative experience.
• Have experience with Foundation or other construction management software.
• Have experience with budgeting, job costing, or contract administration.
• Have an associate or bachelor's degree in Construction Management, Business, Engineering, or a related field or equivalent work experience.

This description provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments an individual may be given.

The compensation range provided is a general guideline. Varney considers factors such as scope and responsibilities of the position, candidate's work experience, education/training, key skills, and market and business considerations when extending an offer.

Physical Demands Classification– Exert up to 20 lbs. of force occasionally and/or up to 10 lbs. of force constantly to move objects. Position requires extended periods of computer use and occasional travel to construction project sites and meetings.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: [phone] Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.