Project Manager

ARC Document Solutions; Philadelphia (Philadelphia County); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation package

Career growth and advancement

Team-oriented environment

Industry-leading technology and tools

Work on graphics and visual projects

Job summary

ARC Document Solutions is seeking a detail-oriented Project Manager to oversee large-format printing and graphics projects from consultation through installation. You will coordinate timelines, resources, and client communications to ensure on-schedule, on-scope delivery and outstanding client satisfaction.

The role requires strong communication, organization, and problem-solving skills, with hands-on involvement in production planning and vendor coordination.

Qualifications

• Minimum of 2 years of project management experience in related industries.
• Excellent verbal and written communication skills.
• Strong organizational abilities to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite, including Outlook and Excel.

Responsibilities

• Oversee project coordination, scheduling, and installation planning.
• Determine production centers and routing for projects.
• Lead pre- and post-installation meetings for large-scale rollouts.
• Calculate project costs and assist with sourcing and vendor selection.
• Communicate with clients, sales, production, and vendors throughout the lifecycle.
• Monitor costs and industry pricing to maintain competitive pricing.
• Support field operations and installations when needed.

Skills

Project management

Communication

Organizational skills

MS Office (Outlook & Excel)

Tools

Microsoft Office

Adobe Creative Suite

Job description

Location: Philadelphia, PA
Company: ARC Document Solutions
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Employment Type: Full-Time
Salary: $50,000 - $65,000 annually

Position Summary

ARC Document Solutions is seeking a detail-oriented and customer-focused Project Manager to oversee large-format printing and graphics projects from initial consultation through final installation. This role is responsible for coordinating project timelines, resources, production requirements, and customer communications to ensure projects are completed on schedule, within scope, and to client specifications. The Project Manager serves as the primary liaison between customers, sales teams, production staff, and vendors throughout the project lifecycle.

Essential Duties and Responsibilities

• Manage project coordination, scheduling, installation planning, and research activities.
• Determine appropriate production centers and routing methods required to complete projects according to specifications.
• Lead and facilitate pre-installation and post-installation meetings for large-scale rollout projects.
• Calculate project costs and assist with product sourcing and vendor selection.
• Utilize internal and external resources to recommend materials, production methods, and solutions for RFQs (Requests for Quotation).
• Establish and maintain a consultative partnership with clients and sales representatives.
• Monitor material cost fluctuations and industry pricing trends to ensure competitive pricing strategies.
• Review bid invitations, project specifications, blueprints, and elevation drawings to determine project requirements.
• Maintain ongoing communication with sales, production, operations, vendors, and customers to ensure successful project execution.
• Assist with installations as needed and support field operations when required.
• Perform other duties and special projects as assigned.

Qualifications and Experience

Required Qualifications

• Minimum of 2 years of project management experience in large-format printing, digital printing, graphics, signage, or related industries.
• Strong knowledge of large-format color printing, finishing techniques, substrates, and materials.
• Understanding of project scope management and coordination with multiple trades and stakeholders.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Self-motivated problem solver with the ability to work independently and meet deadlines.
• Proficiency in Microsoft Office Suite, including Outlook and Excel.
• Solid mathematical aptitude, including the ability to perform calculations involving measurements, fractions, multiplication, and division.
• Ability to accurately read and use a tape measure.

Preferred Qualifications

• Experience with Adobe Creative Suite.
• Construction industry experience.
• Blueprint and construction drawing interpretation skills.
• Installation experience within graphics, signage, or related industries.

Physical Requirements

The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

• Regularly required to sit, stand, walk, climb, balance, and communicate effectively.
• Frequently use hands for handling, operating equipment, reaching, and performing detailed tasks.
• Occasionally required to bend, stoop, kneel, crouch, or crawl.
• Ability to lift and/or move up to 35 pounds on an occasional basis.
• Must possess close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Ability to work under deadlines, manage multiple priorities, and occasionally work outside normal business hours as needed.
• Access to transportation preferred

Why Join ARC Document Solutions?

• Competitive compensation package
• Growth and advancement opportunities
• Collaborative and team-oriented environment
• Industry-leading technology and resources
• Opportunity to work on exciting visual communication and graphics projects

ARC Document Solutions is an Equal Opportunity Employer and values diversity in the workplace.