Project Manager

Brite Ideas, Inc.; Rancho Santa Margarita (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental, and Vision Insurance

Generous Paid Time Off

401K & Profit Sharing

Monthly Business Expense Stipend(s)

Job summary

A leading audio-visual production company is seeking a Project Manager to oversee planning and execution of events. The role requires strong communication and organizational skills, along with at least 3 years of management experience. The ideal candidate will manage budgets, timelines, and client interactions to ensure successful project delivery in a fast-paced environment. This position is integral to maintaining the high standards of the company while working collaboratively within a team.

Qualifications

• Must have three (3)+ years direct management experience of employees, project teams, vendors & freelancers.
• Project Management Professional (PMP) certification is preferred.
• Technical aptitude for current AV industry technologies required.

Responsibilities

• Manage all aspects of assigned projects from inquiry through execution to reconciliation.
• Deliver an exceptional customer experience on-schedule and on-budget.
• Budget and track project expenditures to ensure projects meet profit targets.

Skills

Strong communication

Organizational skills

Critical thinking

Ability to multi-task

Education

Bachelor's degree in Technical Theatre, Entertainment Design, or related field

6+ years managing live events

Tools

MS Office

Job description

Company Summary

Brite Ideas is a 30+ year old company that delivers audio visual technical services and equipment for live and virtual events and productions for entertainment, corporate, non-profit, educational, and art center organizations. Brite Ideas recognizes our success is dependent on the success of our people. We are one of SoCal’s top audio-visual technical production companies for meetings and events. We have some of the most knowledgeable, passionate, and performance-excellence employees in our business. Brite Ideas offers our employees a selection of robust benefits. We aspire to find the best employees in our industry – individuals with integrity and enthusiasm for performance excellence.

Our Competitive Compensation Package Includes:

• Competitive Salary
• Medical, Dental, Vision, Voluntary & Additional Life Insurance, Critical Illness, Accident, and Short-Term Disability Insurance
• Generous Paid Time Off including Sick, Vacation, and Holiday Shutdown
• 401K & Profit Sharing
• Monthly Business Expense Stipend(s)

Job Summary

At Brite Ideas, Project Managers play a critical role in the planning, development, and execution of our clients’ events. This position is responsible for taking ownership and advancing assigned projects. You will plan project timelines, interface with Technical Design to ascertain technical creative requirements, develop and manage budgets, schedule equipment resources, and manage pre-production, on-site production, and post-production reconciliations. You will be responsible for scheduling, managing, and/or participating in client stakeholder meetings, and managing other assigned needs of the project. You will also be responsible for keeping projects on time, on-scope, and on budget. You are both a manager and an individual contributor working well within a collaborative team culture, with excellent time management and organizational skills, and enjoy working in a fast-paced, ever-changing project-driven environment where work is often delivered evenings, weekends, and holidays.

Essential Functions

• Manage all aspects of assigned projects from inquiry through execution to reconciliation.
• Through your leadership, develop and manage your show team to execute flawless shows for our clients.
• Management and overall supervision of union and local stage hand crews complete project objectives and meet deadlines.
• Deliver an exceptional customer experience on-schedule and on-budget.
• Assist sales with any pre-sales support with resources, capabilities, and budgets.
• Interface with Technical Design to determine all technical requirements including lighting, video – LED, projection and virtual - audio, rigging, and other ancillary production items.
• Provide support for clients’ needs, budgets, and timelines along with creating and maintaining external and internal production workbooks.
• Creating accurate and timely client proposals within our inventory system.
• Collaborate with Operations and Central Services to coordinate transportation, sub-rentals, travel, and labor needs.
• On-site production includes client facing communication, completing crewing sheets while adhering to schedules, collaborating with Technical Design team, confirming event/room layout, and executing leading the rehearsal.
• Budget and track project expenditures to ensure projects meet profit targets and within the scope of work.
• Hands‑on approach—able to patch cables, focus lights, or crew load‑in when schedules require.
• Ability to manage and balance multiple projects, live, hybrid, and virtual simultaneously.
• Utilize our Project Manager/Technical Designer Workflow to facilitate the Brite Ideas’ experience.
• Draft, publish, and update detailed Run‑of‑Show (ROS), production schedules, and cue sheets.
• Maintain SOPs and quality standards while enforcing standardized processes to guarantee repeatable show quality.
• Other relevant duties may be assigned by management.

All employees are expected to adhere to the B.I. Values (The B.I. Way):

• Respect: Be considerate of one's self, one another, the team, clients, vendors, venues & our equipment.
• Service: Exceed expectations. Be the problem solver. Be a partner not just a vendor.
• Integrity: By ensuring actions are consistent with words. earn the trust of both internal and external customers, by dedication, responsibility, consistency, honesty and truthfulness in relationships.
• Creativity: We're passionate, and we love tough problems and new challenges. You don't hear a lot of “I don't know how” or “I can't.” When faced with a hurdle, we come together and strive to be clever, original, inventive and cutting edge.
• Growth: We recognize that people are one of our key assets and we should value their contributions, reward them fairly, and develop them to their fullest potential. Our goal is to provide leadership opportunities for further growth, thus helping our people realize their career aspirations.
• Attitude: Our attitude is shaped by combining these elements together. How we tackle a problem, work with a client or interact with one another is just as important as what we create.

Working Conditions & Physical Requirements

Work Environment:

• This position will be split between working indoors in a climate‑controlled environment and on event show sites that may be indoors or outdoors and exposed to weather conditions, dirt or dust.

Physical Demands:

• Frequent periods of sitting with frequent periods of standing, walking, bending, reaching, climbing and balancing.

Lifting:

• Must be able to lift, carry and exert force up to 50 pounds occasionally.

Vision & Hearing:

• Must be able to distinguish colors, use close vision for computer screens/documents, use distance vision and have the ability to judge depth perception and spatial awareness for safety precautions.
• Must be able to hear sufficiently to understand and comprehend individual conversations and listen for potential safety precautions.

Noise:

• The noise levels in the work environment are usually moderate with standard business office equipment and may increase to occasional loud noise levels with large production gear or equipment moves.

EEO Policy

Brite Ideas provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Experience & Education Requirements

• Must have a bachelor’s degree in Technical Theatre, Entertainment Design, or related field or 6+ years of managing live events.
• Must have three (3)+ years direct management experience of employees, project teams, vendors & freelancers.
• Project Management Professional (PMP) certification is preferred.
• Vectorworks Spotlight Professional certification is preferred.
• Fire-code & rigging literacy, ETCP Rigging, OSHA 10/30 certifications are preferred.
• Must have a technical aptitude for current AV industry technologies.
• Must have reliable transportation and/or a valid driver’s license for site surveys.

Knowledge, Skills & Abilities

• Strong communication, organizational, critical thinking, and ability to multi-task.
• Ability to work both independently and collaboratively as an integral part of a team.
• Excellent time management skills to prioritize projects under deadlines.
• Advanced budgeting & margin analysis skills to determine P/L for each project.
• Keen attention to details, with an ability to stay organized while multi-tasking.
• Strong critical thinking skills with an ability to problem‑solve as issues arise.
• Ability to stay focused, remain calm and maintain composure on all projects.
• Excellent written and verbal communication skills.
• A creative mind with the ability to suggest improvements.
• Familiar with working on both PC and Mac computers and using MS Office.
• Ability to occasionally work overtime, weekends and evenings.