Project Manager

Heaven or Las Vegas; Long Beach (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Heaven or Las Vegas in Long Beach, CA, is seeking a hands-on Project Coordinator to oversee custom fabrication projects in office. You will act as the main client contact from planning through delivery and installation, coordinating scope, schedules, and priorities with the fabrication team.

Ideal candidates will coordinate with designers, production staff, vendors, and installers to ensure on-time, on-budget delivery while maintaining clear communication and documentation of project status and

Responsibilities

• Manage custom fabrication and production projects from initial planning through completion, delivery, and/or installation.
• Serve as the primary point of contact for assigned clients throughout the project lifecycle.
• Coordinate project scope, creative direction, fabrication requirements, production schedules, and priorities with the Creative Fabrication Specialist.

Job description

Essential Duties and Responsibilities

• Manage custom fabrication and production projects from initial planning through completion, delivery, and/or installation.


• Serve as the primary point of contact for assigned clients throughout the project lifecycle.


• Work directly with the Creative Fabrication Specialist to coordinate project scope, creative direction, fabrication requirements, production schedules, and project priorities.


• Review project scope, drawings, renderings, specifications, estimates, purchase orders, and other project documentation.


• Develop and maintain detailed project schedules, milestones, and deadlines.


• Coordinate communication between clients, designers, creative teams, fabrication personnel, vendors, installers, and other project stakeholders.


• Clearly communicate project requirements, deadlines, changes, and priorities to the appropriate team members.


• Monitor project progress and proactively identify potential scheduling, budget, material, labor, or production issues.


• Coordinate materials, equipment, labor, subcontractors, vendors, shipping, and installation requirements.


• Request and review vendor pricing, quotes, lead times, and availability as needed.


• Track project budgets, purchase orders, invoices, labor, materials, and other project-related costs.


• Review project costs against approved estimates and budgets and communicate potential cost overruns to management.


• Prepare and maintain project documentation, including schedules, budgets, estimates, purchase orders, change orders, production notes, and client communications.


• Coordinate client approvals and ensure required artwork, drawings, specifications, and other project information are received in a timely manner.


• Communicate project changes and obtain appropriate approvals before additional work or costs are incurred.


• Coordinate with the fabrication team to ensure production activities are aligned with approved project specifications and schedules.


• Conduct regular project status checks with the Creative Fabrication Specialist and fabrication team.


• Assist in developing practical solutions to fabrication, scheduling, logistical, and production challenges.


• Coordinate shipping, delivery, and installation logistics, including scheduling carriers, installers, equipment, and site requirements.


• Confirm that projects are properly packaged, labeled, documented, and prepared for shipment or installation.


• Communicate installation requirements, site conditions, access information, schedules, and client expectations to installation teams.


• Attend project meetings, site meetings, client meetings, and production meetings as required.


• Maintain consistent communication with clients regarding project status, timelines, approvals, changes, and outstanding items.


• Maintain accurate records of project correspondence, approvals, revisions, and decisions.


• Assist with resolving client concerns and project issues in a professional and timely manner.


• Ensure project deliverables meet approved scope, quality standards, deadlines, and client expectations.


• Monitor project closeout activities and ensure outstanding items, punch-list work, documentation, and final deliverables are completed.


• Participate in post-project reviews and identify opportunities to improve project management, production efficiency, and client satisfaction.


• Maintain confidentiality of company and client information.


• Follow all company policies, procedures, and safety requirements.


• Other duties as assigned.

This position is in-office located in Long Beach, CA.