Project Manager

Vance Brothers, LLC; Kansas City (MO); On-site; USD 70,000 - 120,000; Full time

Job summary

Vance Brothers, LLC, a leading division of Pavement Preservation Group, seeks a Project Manager to oversee pavement preservation and asphalt projects from scoping through closeout. This role blends estimating, scheduling, cost control, and on-site operational support to ensure quality, safety, and profitability.

You will coordinate bids, review drawings, manage subcontractors, track budgets, and communicate with clients and field teams to drive successful project delivery.

Qualifications

• Proven experience in construction estimating and project management.
• Strong understanding of reading and analyzing blueprints, drawings, and project specifications.
• Excellent proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Responsibilities

• Oversee project life cycle from scoping to closeout.
• Analyze bid documents, quantities, and material requirements.
• Coordinate with suppliers, subcontractors, and field teams to meet schedule and budget.
• Review contracts and ensure alignment with bids and terms.
• Prepare and export cost estimates and submittal documents.

Skills

Project management

Construction estimating

Blueprint reading

MS Office

Tools

B2W Estimate

Vista accounting

Job description

Description

We are Pavement Preservation Group (PPG), a dynamic and growing pavement preservation company. Our brand, Vance Brothers, has been a trusted name in the industry for over 100 years, providing high-quality asphalt products and expert construction services to customers across the Midwest. As a leading division of PPG, we specialize in manufacturing, testing, and applying Asphalt Emulsions, Sealers, Joint/Crack Seals, Fog Seals, Micro/Slurry Seals, Chip Seals, and more. Join Vance Brothers (PPG) and help us pave the way for another 100 years of success and innovation.

Overview

The Project Manager is a critical role responsible for managing the entire life cycle of pavement preservation and asphalt projects, from initial scoping and bidding through final execution and closeout. This role requires a blend of technical expertise in estimating, strong organizational skills for project management, and on-site operational support to ensure quality, safety, and profitability.

Projects & Bids Procurement

• Scout, plan, and review potential projects across State (e.g., KDOT), City, County, and private sectors.
• Analyze bid documents, drawings, and specifications to understand project scope, verify quantities, and material requirements.
• Calculate square yards, materials, labor hours, trucking, and equipment needs for successful completion of the project.
• Perform on-site or virtual project reviews, take measurements, and develop clear scopes of work.
• Source materials and subcontractor services, request and compare quotes, and confirm availability and delivery timelines

Track Historicals & Cost Control

• In collaboration with Preconstruction Director Maintain a running database of past bids, production rates, labor hours, equipment usage, and material pricing.
• Record supplier quotes for aggregate, emulsion, oil, trucking, and subcontracted services to track seasonal or market fluctuations.
• Compare estimated versus actual job costs to evaluate accuracy and identify trends.
• Update internal cost libraries to reflect supplier rate changes or haul-distance adjustments.

Create Proposals / Estimates & Submit Bids

• Utilizing B2W Estimate, develop detailed cost estimates, including scope notes, inclusions, and exclusions.
• Gather and verify current pricing for all materials from approved suppliers.
• Coordinate with suppliers to confirm freight rates, plant locations, certifications, and lead times.
• Submit formal proposals through bid portals or direct communication and follow up with clients or agencies.
• Contract Review & Transition
• Review awarded contracts to ensure alignment with submitted bids and verify terms, quantities, pricing, and billing terms
• Prepare estimate budget file, including detailed work item phase codes, for export into Vista accounting software.
• Complete project submittal documents, schedule, and represent Vance Brothers at preconstruction meeting with project owner.
• Conduct a detailed project handoff with cost breakdowns, production targets, and supplier contacts for field operations.

Project Planning & Scheduling

• Review project plans and worksite to identify, eliminate, correct, or mitigate safety issues.
• Develop work schedules and coordinate crews, materials, and equipment to meet production targets and deadlines in adherence to safe production.
• Communicate with project owner and field supervisor n to confirm start dates, traffic control needs, and material deliveries.
• Stage work sites in advance by coordinating the delivery and stockpiling of aggregate, emulsion, and equipment.
• Anticipate weather, supplier lead times, and crew availability when planning daily production goals.

Budgeting & Cost Control

• Track daily production, labor, equipment, fuel, and material usage against estimated budgets.
• Review invoices, verify purchase order (PO) accuracy, and control spending to maintain job profitability.
• Identify and document any scope changes or overruns early to avoid cost surprises.

Field Oversight & Quality Control

• Visit job sites regularly to ensure work meets company and owner specifications.
• Support superintendent in problem-solving, production pacing, and safety compliance.

Client & Vendor Communication

• Serve as the main contact for customers, inspectors, and suppliers throughout the project.
• Provide progress updates, resolve concerns, and maintain professional relationships.
• Prepare and review progress quantities to ensure billing, invoicing, or pay estimates are submitted within contract/project specifications for timely payment.

Project Closeout & Review

• Confirm all work is complete and meets contract standards.
• Finalize billing, verify quantities, and prepare project summaries.
• Review job performance compared to estimates to capture lessons learned for future bids

Required Qualifications

• Proven experience in construction estimating and project management, preferably in the asphalt, paving, or heavy/civil construction industry.
• Strong understanding of reading and analyzing blueprints, drawings, and project specifications.
• Excellent proficiency with Microsoft Office Suite (Excel, Word, Outlook).