Project Manager

Jimmy Jazz; Kansas City (MO); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Eight paid holidays

401(k) matching program

Life insurance

Job summary

Pavement Preservation Group, Inc. in Kansas City is seeking a Project Manager to oversee pavement preservation and asphalt projects from scoping through closeout.

You will balance estimating expertise, scheduling, and on-site leadership to ensure quality, safety, and profitability. This role requires strong skills in bid analysis, cost control, subcontractor coordination, and client communication, with a focus on delivering on-time, on-budget projects across state and municipal programs.

Qualifications

• Proven experience in construction estimating and project management.
• Strong ability to read blueprints, drawings, and specifications.
• Proficient with Microsoft Excel and office tools.

Responsibilities

• Scout, plan, and review potential projects across State, City, County, and private sectors.
• Analyze bid documents and develop cost estimates.
• Coordinate with suppliers and subcontractors to confirm pricing and lead times.
• Oversee project planning, scheduling, and field execution.
• Ensure safety and quality compliance on all sites.

Skills

Construction estimating

Project management

Blueprint reading

Excel proficiency

Education

Bachelor’s degree in Project Management or related field

Tools

Estimating software

Vista accounting software

Job description

• Location 5201 Brighton Ave,Kansas City, MO, 64130,United States
• Base Pay $85,000.00 - $105,000.00 / Year
• Employee Type FT Exempt

We are Pavement Preservation Group (PPG), a dynamic and growing pavement preservation company. Our brand, Vance Brothers, has been a trusted name in the industry for over 100 years, providing high-quality asphalt products and expert construction services to customers across the Midwest. As a leading division of PPG, we specialize in manufacturing, testing, and applying Asphalt Emulsions, Sealers, Joint/Crack Seals, Fog Seals, Micro/Slurry Seals, Chip Seals, and more. Join Vance Brothers (PPG) and help us pave the way for another 100 years of success and innovation.

Overview

The Project Manager is a critical role responsible for managing the entire life cycle of pavement preservation and asphalt projects, from initial scoping and bidding through final execution and closeout. This role requires a blend of technical expertise in estimating, strong organizational skills for project management, and on-site operational support to ensure quality, safety, and profitability.

Requirements

Projects & Bids Procurement

• Scout, plan, and review potential projects across State (e.g., KDOT), City, County, and private sectors.
• Analyze bid documents, drawings, and specifications to understand project scope, verify quantities, and material requirements.
• Calculate square yards, materials, labor hours, trucking, and equipment needs for successful completion of the project.
• Perform on-site or virtual project reviews, take measurements, and develop clear scopes of work.
• Source materials and subcontractor services, request and compare quotes, and confirm availability and delivery timelines
• In collaboration with Preconstruction Director Maintain a running database of past bids, production rates, labor hours, equipment usage, and material pricing.
• Record supplier quotes for aggregate, emulsion, oil, trucking, and subcontracted services to track seasonal or market fluctuations.
• Compare estimated versus actual job costs to evaluate accuracy and identify trends.
• Update internal cost libraries to reflect supplier rate changes or haul-distance adjustments.
• Utilizing B2W Estimate, develop detailed cost estimates, including scope notes, inclusions, and exclusions.
• Gather and verify current pricing for all materials from approved suppliers.
• Coordinate with suppliers to confirm freight rates, plant locations, certifications, and lead times.
• Submit formal proposals through bid portals or direct communication and follow up with clients or agencies.

Contract Review & Transition

• Review awarded contracts to ensure alignment with submitted bids and verify terms, quantities, pricing, and billing terms
• Prepare estimate budget file, including detailed work item phase codes, for export into Vista accounting software.
• Complete project submittal documents, schedule, and represent Vance Brothers at preconstruction meeting with project owner.
• Conduct a detailed project handoff with cost breakdowns, production targets, and supplier contacts for field operations.

Project Management Responsibilities (Post-Award & Execution Phase)

Project Planning & Scheduling

• Review project plans and worksite to identify, eliminate, correct, or mitigate safety issues.
• Develop work schedules and coordinate crews, materials, and equipment to meet production targets and deadlines in adherence to safe production.
• Communicate with project owner and field supervisor n to confirm start dates, traffic control needs, and material deliveries.
• Stage work sites in advance by coordinating the delivery and stockpiling of aggregate, emulsion, and equipment.
• Anticipate weather, supplier lead times, and crew availability when planning daily production goals.

Budgeting & Cost Control

• Track daily production, labor, equipment, fuel, and material usage against estimated budgets.
• Review invoices, verify purchase order (PO) accuracy, and control spending to maintain job profitability.
• Identify and document any scope changes or overruns early to avoid cost surprises.

Field Oversight & Quality Control

• Visit job sites regularly to ensure work meets company and owner specifications.
• Support superintendent in problem-solving, production pacing, and safety compliance.
• Serve as the main contact for customers, inspectors, and suppliers throughout the project.
• Provide progress updates, resolve concerns, and maintain professional relationships.
• Prepare and review progress quantities to ensure billing, invoicing, or pay estimates are submitted within contract/project specifications for timely payment.

Project Closeout & Review

• Confirm all work is complete and meets contract standards.
• Finalize billing, verify quantities, and prepare project summaries.
• Review job performance compared to estimates to capture lessons learned for future bids

Required Qualifications:

• Provenexperience in construction estimating and project management, preferably in the asphalt, paving, or heavy/civil construction industry.
• Strong understanding of reading and analyzing blueprints, drawings, and project specifications.
• Excellent proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Preferred Skills and Experience:

• Experience with public works bidding and specification requirements.
• Familiarity with estimating software or systems.
• Bachelor’s degree in Project Management or related field.

Other Requirements:

• Work arrangement: Onsite/Field (Combination).
• Schedule: Day time, Monday through Friday, with additional hours as required by job demands.
• Travel: Regular travel to job sites is required.

Physical Demands:

• Ability to remain in a stationary position (sit or stand) for extended periods while utilizing a computer and other office equipment.
• Constantly operates a computer, keyboard, mouse, and other office productivity machinery. Repetitive motion—Substantial movements of the wrists, hands, and/or fingers for typing and data entry.
• Movement and Lifting (Occasional): Occasionally moves about inside the office and frequently move around job sites.
• Ability to move and position equipment and supplies weighing up to 20 pounds occasionally.
• Frequently communicates verbally and in writing to exchange information with employees, colleagues, and other stakeholders.
• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data, transcribing, viewing a computer terminal, and extensive reading
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Disclaimer:

THIS job description does not contain a comprehensive list of duties, responsibilities or activities that are required of the position. Additional duties and responsibilities may be assigned as needed at any time with or without notice.

Summary

• Weekly pay
• Comprehensive medical, dental and vision coverage for employees and their families
• Optional coverage including disability, accident, critical illness, hospital indemnity, identity theft, and legal for employees and their families
• Personal Days
• Eight paid holidays, including: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve, and Christmas Day plus one floating holiday
• Company-paid life insurance for employees of 1x salary up to $100,000
• 401(k) matching program – 100% match for the first 3% and 50% match for the next 2%, effective 1st of the month following 30 days of employment
• Opportunities for growth, development, and internal promotions

Equal Opportunity Statement

Pavement Preservation Group, Inc. is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran status, genetic information, pregnancy, childbirth, or related medical conditions, or any other protected class characteristic under federal, state, or local law.