Project Manager

System One Clinical & Science; Indianapolis (IN); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Job summary

System One Clinical & Science in Indianapolis, IN, seeks a Project Manager to lead integration of newly acquired entities into export controls programs. The role focuses on delivering an integrated plan across four workstreams, tracking deliverables, and ensuring timely decisions while coordinating with regulatory SMEs and technical experts.

You will drive progress using AI tools to draft and analyze, maintain SOPs and dashboards, and report metrics weekly.

Qualifications

• Bachelor's degree required.
• Demonstrated success as a project manager.
• Ability to track a multifaceted project across multiple business units.
• Proficiency in Microsoft Project or other PM tools.
• Excellent analytical and writing skills, including procedures and job aids.
• Ability to leverage AI to speed the work.
• Strong teamwork and interpersonal skills, including the ability to influence without direct authority.
• Proficiency with Word, Excel, PowerPoint, Project and maintaining project documentation.

Responsibilities

• Plan: build a comprehensive integrated project plan across four workstreams with milestones and timelines.
• Track and unblock: monitor progress, identify delays, and drive solutions.
• Report: create and maintain a project dashboard and deliver metrics.
• Coordinate: schedule cross-functional meetings and training with units and SMEs.
• Document: write SOPs and job aids from SME input and maintain records.
• Work efficiently: use AI tools to speed drafting, summarizing, analysis, and reporting with compliance checks.

Skills

Project management

Analytical skills

Writing skills

Teamwork

Influence without authority

AI utilization

Interpersonal skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Project

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PMP certification

Job description

Job Title: Project Manager Location: Indianapolis, IN Work Model: Hybrid - 3 days on-site, 2 days remote Hours: M-F 8am-5pm Compensation: $65.00 - $75.90/hr Type: 9-12 month contract, Potential for extension or conversion to permanent

Overview: Our client is integrating recently acquired companies into its export controls program. The U.S. Department of Commerce, Bureau of Industry and Security (BIS) controls specific items and technologies for export and technology transfers across borders. This project spans two to three business units. The Project Manager will lead implementation of the internal controls needed to manage export controls for the recent acquisitions, from planning through documented, operational completion.

Export control and technical subject matter experts (SMEs) will provide the regulatory and technical content. The Project Manager's focus is driving progress: tracking delivery, identifying delays and roadblocks early, and finding solutions to keep work moving.

The Four Workstreams

• Export controls: install and improve controls to detect and identify the controlled items.
• Technology transfer controls: create and implement controls over transfers of controlled technology.
• Deemed export controls: expand and improve controls over release of controlled technology to foreign persons.
• Training: enhance existing training and create new training for affected audiences.

Responsibilities

• Plan: build a comprehensive integrated project plan across all four workstreams, with milestones, dependencies, owners, and timelines.
• Track and unblock: monitor progress against the plan, identify delays and risks, and drive solutions, escalating to leadership when needed.
• Report: create and maintain a project dashboard, and deliver weekly and monthly metrics and status reports.
• Coordinate: schedule and facilitate cross-functional meetings and training sessions with business units, export control SMEs, and technical SMEs.
• Document: write and edit SOPs and job aids from SME input, and maintain project records of decisions, approvals, and control implementation.
• Work efficiently: use AI tools to speed drafting, summarizing, analysis, and reporting, with review for accuracy and compliance with company policy.

Qualifications

Required

• Bachelor's degree.
• Demonstrated success as a project manager.
• Ability to track a multifaceted project across multiple business units.
• Proficiency in Microsoft Project or other relevant project management tools.
• Excellent analytical and writing skills, including procedures and job aids.
• Ability to leverage AI to speed the work.
• Strong teamwork and interpersonal skills, including the ability to influence without direct authority.
• Proficiency with Microsoft Word, Excel, PowerPoint, Project and capable of maintaining appropriate project documentation.

Preferred

• Experience in the pharmaceutical industry or a science background.
• Project management certification (for example, PMP).
• Familiarity with export controls, trade compliance, or other regulated compliance work. Helpful but not required, since SMEs will provide expertise.
• Experience building project dashboards and metrics reports.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #558-Scientific