Project Manager

Poretta & Orr, Inc. | Exhibits & Events; Doylestown (Bucks County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid Work Environment

401(k) plan with employer matching

Paid Time Off

Parental Leave

Professional Development

Competitive Salary

Job summary

Poretta & Orr, Inc. | Exhibits & Events is seeking a Project Manager to join the Account Services Department in a hybrid work setting in the United States.

You will coordinate with multiple departments to ensure timely and efficient execution of convention and event programs, reporting to Account Managers and Account Directors. The role requires strong organizational and communication skills, 1-3 years of related experience, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree preferred.
• 1-3 years of business experience in a related field.
• Proficient in all Microsoft Office products.
• Strong organizational and communication skills.
• Ability to travel including weekend travel.

Responsibilities

• Oversee daily production tasks for shows, ensuring smooth operation from start to finish.
• Schedule and manage launch meetings across departments, maintaining efficient coordination.
• Compile detailed contact reports post-meeting, outlining next steps and ensuring deadlines are met by all relevant teams.
• Handle production requests, coordinating with the Production and Detailing departments for pricing, timelines, and the creation of necessary drawings such as graphic elevations, electrical plans, and set-up diagrams.
• Manage graphics production, ensuring timely approvals and clear communication of deadlines to teams and clients.
• Oversee show service requests, ensuring all orders are placed accurately and meet client specifications for labor and setup.
• Confirm and manage AV orders, ensuring all client content is collected and delivered to AV partners.
• Maintain and update the catalog of client properties as needed.
• Generate pre-show reports for each client, ensuring all internal teams are informed and prepared.
• Manage logistics for shipping and receiving show materials, coordinating with Shop and Field Services.
• Collaborate with departments and external partners to manage and track direct shipments for shows.
• Travel to show sites as needed to oversee and ensure the successful execution of events.

Skills

Organizational skills

Communication skills

Team collaboration

Attention to detail

Travel willingness

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We are currently seeking Project Managers to join our Account Services Department. This role involves extensive coordination with multiple departments to ensure timely and efficient completion of projects. Organizational skills and teamwork are key to success in this role. The Project Managers work along side the Account Managers and Account Directors to successfully implement our client's convention and event programs.

Key Responsibilities Include:

• Oversee daily production tasks for shows, ensuring smooth operation from start to finish.
• Schedule and manage launch meetings across departments, maintaining efficient coordination.
• Compile detailed contact reports post-meeting, outlining next steps and ensuring deadlines are met by all relevant teams.
• Handle production requests, coordinating with the Production and Detailing departments for pricing, timelines, and the creation of necessary drawings such as graphic elevations, electrical plans, and set-up diagrams.
• Manage graphics production, ensuring timely approvals and clear communication of deadlines to teams and clients.
• Oversee show service requests, ensuring all orders are placed accurately and meet client specifications for labor and setup.
• Confirm and manage AV orders, ensuring all client content is collected and delivered to AV partners.
• Maintain and update the catalog of client properties as needed.
• Generate pre-show reports for each client, ensuring all internal teams are informed and prepared.
• Manage logistics for shipping and receiving show materials, coordinating with Shop and Field Services.
• Collaborate with departments and external partners to manage and track direct shipments for shows.
• Travel to show sites as needed to oversee and ensure the successful execution of events.

Below are just a few of the great benefits offered at P&O:

• Hybrid Work Environment: Flexibility to work both remotely and in-office.
• Retirement Savings: A generous 401(k) plan with employer matching.
• Paid Time Off: Ample vacation days, personal time off, and company-paid holidays.
• Parental Leave: Supportive maternity and paternity leave policies.
• Professional Development: Continuous learning and development opportunities through our education and training programs.
• Competitive Salary: Attractive wages that recognize your skills and contributions to our success.

Qualifications:

• Bachelor's degree preferred.
• 1-3 years of business experience in a related field.
• Proficient in all Microsoft Office products.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a focus on quality and accuracy.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to travel including weekend travel.