Project Manager

Poretta & Orr, Inc. | Exhibits & Events; Doylestown Township (Bucks County); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid Work Environment

Retirement Savings

Paid Time Off

Parental Leave

Professional Development

Competitive Salary

Job summary

A leading event management company located in Bucks County, Doylestown Township is seeking Project Managers to join their Account Services Department. This role entails extensive coordination among departments to ensure the timely execution of client convention and event programs. The ideal candidate should possess strong organizational and communication skills, a Bachelor's degree, and 1-3 years of related experience. The position offers a hybrid work environment and benefits including a 401(k) plan and paid time off.

Qualifications

• 1-3 years of business experience in a related field.
• Ability to work independently and as part of a team.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to travel including weekend travel.

Responsibilities

• Oversee daily production tasks for shows.
• Schedule and manage launch meetings across departments.
• Compile detailed contact reports post-meeting.
• Handle production requests and coordinate with multiple departments.
• Manage graphics production and client communication.
• Oversee show service requests and manage AV orders.
• Maintain and update the catalog of client properties.
• Generate pre-show reports for each client.
• Manage logistics for shipping and receiving show materials.
• Collaborate with departments to track direct shipments for shows.
• Travel to show sites as needed.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Detail-oriented

Teamwork

Education

Bachelor's degree preferred

Job description

We are currently seeking Project Managers to join our Account Services Department. This role involves extensive coordination with multiple departments to ensure timely and efficient completion of projects. Organizational skills and teamwork are key to success in this role. The Project Managers work along side the Account Managers and Account Directors to successfully implement our client's convention and event programs.

Key Responsibilities Include:

• Oversee daily production tasks for shows, ensuring smooth operation from start to finish.
• Schedule and manage launch meetings across departments, maintaining efficient coordination.
• Compile detailed contact reports post-meeting, outlining next steps and ensuring deadlines are met by all relevant teams.
• Handle production requests, coordinating with the Production and Detailing departments for pricing, timelines, and the creation of necessary drawings such as graphic elevations, electrical plans, and set-up diagrams.
• Manage graphics production, ensuring timely approvals and clear communication of deadlines to teams and clients.
• Oversee show service requests, ensuring all orders are placed accurately and meet client specifications for labor and setup.
• Confirm and manage AV orders, ensuring all client content is collected and delivered to AV partners.
• Maintain and update the catalog of client properties as needed.
• Generate pre-show reports for each client, ensuring all internal teams are informed and prepared.
• Manage logistics for shipping and receiving show materials, coordinating with Shop and Field Services.
• Collaborate with departments and external partners to manage and track direct shipments for shows.
• Travel to show sites as needed to oversee and ensure the successful execution of events.

Benefits:

• Hybrid Work Environment: Flexibility to work both remotely and in-office.
• Retirement Savings: A generous 401(k) plan with employer matching.
• Paid Time Off: Ample vacation days, personal time off, and company-paid holidays.
• Parental Leave: Supportive maternity and paternity leave policies.
• Professional Development: Continuous learning and development opportunities through our education and training programs.
• Competitive Salary: Attractive wages that recognize your skills and contributions to our success.

Qualifications:

• Bachelor's degree preferred.
• 1-3 years of business experience in a related field.
• Proficient in all Microsoft Office products.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a focus on quality and accuracy.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to travel including weekend travel.