Project Coordinator II

Jobtailor; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Jobtailor in Dallas, TX is seeking a Project Coordinator to support the project team with scheduling, documentation, and stakeholder communication. You will help maintain plans, forecast activity, and ensure timely delivery of project milestones.

Ideal candidates bring 3+ years in Mechanical, Electrical, or Plumbing service fields or related industries, plus strong organization, problem-solving and interpersonal skills. This role requires effective communication and a proactive approach.

Qualifications

• Bachelor's degree required or equivalent experience.
• 3+ years of related work experience in mechanical/electrical/plumbing service fields or similar.
• Proficiency with MS Office (Outlook, PowerPoint, Excel).
• Strong organization, problem-solving and customer service skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Provide execution assistance to the Project Team with status reports and escalation support.
• Coordinate with the Project Team and local teams to keep the project plan current.
• Update plans based on input from the Project Manager and communicate changes to stakeholders.
• Document standards, policies, updates and other program details.
• Assist revisions to project schedules by generating tasks, estimates, dependencies and milestones.
• Monitor and coordinate tracking of project issues and provide timely status updates.
• Help create and monitor detailed project forecasts.
• Prepare and maintain project documentation ensuring timely deliverables.
• Update tracking systems to ensure accurate project status, including third-party systems.
• Assist with administrative preparation for meetings and communications to management.

Skills

Project coordination

Communication

Customer service

Problem solving

Organizational skills

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

• Provide execution assistance to the Project Team with status reports, project escalation support, scheduling meetings, site visits, customer meetings.
• Coordinate with the Project Team and local teams to ensure project plan is current and accurate.
• Process plan updates provided by the Project Manager and communicate to stakeholders and manage version control.
• Document standards, policies, updates, and other program details.
• Assist with revisions to project schedules: generating tasks, estimates, dependencies, and milestones.
• Monitor and coordinate the tracking of project issues, working with the team to provide timely status updates to business line or other interested parties.
• Assist in creating and monitoring detailed project forecasts.
• Create project documentation, ensuring the timely completion of deliverables.
• Update necessary tracking system(s) to ensure that project status is maintained with accuracy, including third party management systems.
• Assist with administrative preparation for meetings.
• Communicate all issues to management prior to reaching critical status.
• Develop and maintain accurate and complete files for projects and programs; continue to monitor for integrity and completeness.

Requirements

• Bachelor’s degree: additional work experience may be considered in lieu of bachelor’s degree.
• 3+ years of related work experience ideally in Mechanical, Electrical, Plumbing service field or comparable industry.
• Proficiency in the MS Office Suite (Outlook, PowerPoint, Excel, etc.).
• Strong organization, problem-solving, and customer service skills.
• Demonstrated ability to take initiative and solve complex problems.
• Exceptional communication and interpersonal skills.
• Work visa sponsorship is not available for this position.

Core Competencies

Demonstrates strong project coordination capabilities, including proficiency in managing project schedules, documentation, and stakeholder communication. Possesses a solid foundation in problem-solving and organizational skills within the Mechanical, Electrical, and Plumbing service fields.

Highest-signal resume keywords

• Project Coordination
• MS Office Suite Proficiency
• Problem-Solving Skills
• Communication Skills
• Customer Service Skills

ATS Optimization Keywords

Hard Skills

• Project Scheduling
• Document Management
• Task Generation
• Version Control
• Project Forecasting

Soft Skills

• Strong Organization
• Initiative
• Interpersonal Skills

Industry Keywords

• Mechanical Service
• Electrical Service
• Plumbing Service

Tools & Technologies

• Tracking Systems
• Third Party Management Systems