Project Manager

Kingdom Workers; City of Pewaukee (WI); On-site; USD 70,000 - 110,000; Full time

Job summary

Kingdom Workers is seeking a Project Manager to lead the transition and integration of a newly acquired nonprofit. Reporting to the COO, you will coordinate cross-functional teams, drive strategy through execution, and maintain clear communication and accountability in a mission-driven, Christ-centered environment.

The ideal candidate is AI- and tech-savvy, experienced with agile project management practices and tools, and committed to advancing KW’s mission while safeguarding confidentiality

Qualifications

• Bachelor’s degree in business, nonprofit management, organizational leadership, operations, technology, project management, or related field preferred
• Progressively responsible project management experience with cross-functional, time-sensitive, confidential, or organizational change projects

Responsibilities

• Build and maintain a clear project roadmap, timeline, work breakdown structure, milestones, sprint plans, meeting cadence, and accountability system
• Coordinate cross-functional workstreams such as governance, legal, finance, HR, programs, communications, donor relations, technology, data, risk, and operations
• Facilitate project meetings, check-ins, retrospectives, and working sessions using agile-informed practices
• Create and maintain project documentation including charter, scope, stakeholder map, RACI, risk register, issue log, dependency tracker, and status reports
• Use project management and collaboration tools to provide visibility into priorities, deadlines, ownership, risks, and progress
• Apply AI-enabled tools to improve efficiency, summarize meetings, draft documentation, analyze information, identify next steps, and support communication while maintaining confidentiality
• Support due diligence and integration planning by organizing information requests, tracking items, escalating risks, coordinating follow-up, and helping leaders prepare for decisions
• Translate complex project details into clear, timely updates for leadership and stakeholders
• Anticipate risks, capacity constraints, change-management needs, and communication gaps; suggest mitigation strategies
• Promote healthy collaboration by clarifying expectations, surfacing obstacles, and fostering timely communication
• Support change management and adoption planning, including stakeholder engagement, training needs, transition planning, and success measures
• Protect sensitive information related to acquisition, staff, donors, and contracts
• Other duties as assigned

Skills

Agile PM

Cross-functional coordination

Communication

AI tools familiarity

Education

Bachelor’s degree in business/nonprofit/related field

Tools

Microsoft 365

Copilot

Teams

Planner

SharePoint

Loop/Project

Job description

Deadline to Apply: August 10, 2026
The Project Manager (PM), at the direction of the COO, leads the transition and integration of a newly acquired non-profit into Kingdom Workers. The role coordinates cross-functional teams, drives projects from strategy through execution, provides clear communication, and accountability. The ideal candidate is AI and tech savvy, skilled in agile project management practices and tools, and committed to advancing KW’s mission and Christ-centered culture.

• This means weregularly shareourfaith with others. The Great Commission is our mission, and our role is to equip and encourage others to do the same.
• We keep Christ central through active participation in and contribution to the spiritual growth of the organization, maintaining God-pleasing relationships with all co-workers, volunteers, donors, and partners.
• Every person and position, is eagerly looking for opportunities to directly mobilize ministry through our volunteers and donors.

Duties and Responsibilities :

• build andmaintaina clear project roadmap, timeline, work breakdown structure, milestones, sprint plans, meeting cadence, and accountability system
• coordinate cross-functional workstreams such as governance, legal, finance, HR, programs, communications, donor relations, technology, data, risk, and operations
• facilitateproject meetings, check-ins, retrospectives, and working sessions using agile-informed practices appropriate to the organization and project phase
• create andmaintainproject documentation, including project charter, scope statements, stakeholder map, RACI, risk register, issue log, dependency tracker, decision log, action-item tracker, and executive status reports
• use project management and collaboration tools to provide visibility into priorities, deadlines, ownership, risks, and progress
• apply AI-enabled tools appropriately to improve project efficiency, summarize meetings, draft project documentation, analyze information, identify next steps, and support communication while maintaining confidentiality and data stewardship
• support due diligence and integration planning by organizing information requests, tracking open items, escalating risks, coordinating follow-up, and helping leaders prepare for key decisions
• translate complex project details into clear,timelyupdates for the COO, senior leadership, board committees, staff, and other stakeholders as requested
• anticipateproject risks, capacity constraints, change-management needs, and communication gaps; recommend practical mitigation strategies
• promote healthy collaboration across teams by clarifying expectations, surfacing obstacles, encouraging timely communication, and maintaining a service-minded approach
• support change management and adoption planning, including stakeholder engagement, communication sequencing, training needs, transition planning, and measure-of-success tracking
• protect sensitive information related to the acquisition, staff, donors, partners, finances, contracts, and organizational strategy
• other duties as assigned

Education, Experience, and Characteristics:

• bachelor’s degree in business, nonprofit management, organizational leadership, operations, technology, project management, or a related field preferred; relevant experience may be considered in lieu of degree
• progressively responsible project management experience preferred, especially with cross-functional, time-sensitive, confidential, or organizational change projects
• experience supporting nonprofit, ministry, acquisition, merger, integration, change-management, or complex operational projects strongly preferred
• familiarity with agile project management techniques, including iterative planning, sprint or milestone planning, stand-ups, retrospectives, backlog management, and adaptive prioritization
• knowledgeable in project management tools and strategies, including project charters, RACI matrices, risk registers, issue logs, dependency tracking, Gantt or roadmap planning, KPI tracking, and executive status reporting
• AI and technology savvy, with the ability to quickly learn and responsibly use tools such as Microsoft 365, Copilot, Teams, Planner, SharePoint, Loop, Project, or similar platforms
• strong organizer who can turn ambiguity into structure, clarify next steps, and help leaders and teams maketimelyprogress
• discreet and trustworthy with confidential information and sensitive organizational discussions
• ability to participate in a work environment that fosters open and honest two-way cross-cultural communication
• ability to work independently, prioritize workload, and deliver quality results on time, while working on multiple projects simultaneously
• Location and Travel Expectations:

Other Conditions:

Note : Reasonable accommodations may be made for individuals with disabilities or physical restrictions to perform the essential functions of this position.

The above information describes the minimum levels of knowledge, skills, abilities, duties , and requirements necessary to perform the pr imary functions of the position. This shall not be construed as a detailed description of all the duties and requirement s that may be necessary in this position . This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.