Project Coordinator

Southeast Christian Church; Middletown (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Southeast Christian Church is seeking a Project Coordinator - Ministry Support to own the intake and routing of requests, ensuring no item falls through the cracks. You will manage the daily workflow, logs, and reporting while coordinating with partners and leaders to keep processes efficient.

Ideal candidates bring 2–3+ years in project coordination, demonstrate ownership, and adapt quickly in a ministry setting.

Qualifications

• 2–3+ years of experience in project coordination, operations support, or administrative project work.
• Self-starter who takes ownership and brings solutions to leadership.
• Adaptable and resilient in a fast-paced ministry environment.
• Proactive contributor who generates ideas and follows through with excellence.
• High standards for quality, organization, and attention to detail.

Responsibilities

• Own the request intake queue, triage incoming work, and route complete requests to the right Project Manager.
• Maintain daily workflow rhythm, logs, status snapshots, and weekly intake reporting; monitor cycle times.
• Coordinate with the Campus Experience Specialist on partner communications.
• Keep the project management tool clean, current, and trusted; support reporting, dashboards, and audit prep.
• Contribute to process documentation and propose one improvement each month.

Skills

Project coordination

Attention to detail

Written communication

Problem solving

Adaptability

Tools

Project management tools

Spreadsheets

Forms

AI for reporting

Job description

The Project Coordinator - Ministry Support owns the front door of MarComm. This role makes the support Run-of-Business process work– catching every request, routing it correctly, and ensuring nothing falls through the cracks of the intake-to-delivery system.

Why Southeast?

Southeast Christian Church is a dynamic, growing church where staff are encouraged to lead boldly, care deeply, and live authentically.

What You Will Be Doing

Request Intake & Routing

• Own the request intake queue, every request, every day, no exceptions.
• Triage incoming work against the prioritization framework.
• Route complete requests to the right Project Manager; return incomplete requests to the partner.
• Flag pattern requests (duplicate, off-strategy, low-impact) to the Operations Director.

Process Ownership

• Run the daily rhythm of the Ministry Support workflow.
• Maintain request logs, status snapshots, and weekly intake reporting.
• Monitor cycle times and flag bottlenecks.
• Coordinate tightly with the Campus Experience Specialist on partner communications.

System Support & Continuous Improvement

• Keep the project management tool clean, current, and trusted.
• Support the Operations Director with reporting, dashboards, and audit preparation.
• Contribute to process documentation; teach the system to new partners and team members.
• Suggest one process improvement every month.

What We're Looking For

• 2–3+ years of experience in project coordination, operations support, or administrative project work.
• Self-starter who takes ownership, solves problems independently, and brings solutions to leadership.
• Adaptable and resilient in a fast-paced ministry environment with shifting priorities.
• Proactive contributor who generates ideas, takes initiative, and follows through with excellence.
• High standards for quality, organization, and attention to detail.
• Comfortable using project management tools, spreadsheets, forms, and AI to improve efficiency and reporting.
• Strong written communicator who can turn ambiguous requests into clear, actionable plans.
• Service-oriented team player who works well with ministry partners.
• Passion for the local church and a desire to grow in ministry operations.

This Role Is Not Right For You If You…

• Find process work tedious or beneath you.
• Get bored without strategic responsibility.
• Avoid the daily rhythm of intake triage and queue management.
• Need to be told exactly how to handle every request.
• Prefer breaking systems and rebuilding them over running them well.
• Need front-stage visibility rather than back-stage impact.

Our Requirements

• Engaged member of Southeast Christian Church, or willing to become one.
• Models staff values: Honor, Care, Accountability, Grit, Authenticity, Humility, and Fun.
• Lives out staff expectations of groups, inviting, serving, worship, and giving.
• Agree with the *Statement of Faith, submit to the leadership established by the church, and lives out our church Mantras in tangible ways. https://www.southeastchristian.org/who-we-are#mantras
• Please read our Statement of Faith that is attached below.You will be asked if you agree with our Statement of Faith within the application process.