Project Management Assistant I: Contracts & Budget Admin

JMT; Pittsburgh (Allegheny County); On-site; USD 52,000 - 68,000; Full time

Job summary

Johnson, Mirmiran & Thompson (JMT) is seeking an organized, detail-oriented Project Administration Specialist to support project managers through the full lifecycle, including planning, budgeting, contracts, and invoicing. This role provides essential contractual, financial, and administrative support across multiple departments.

The ideal candidate has 2–4 years of related experience, proficiency with Microsoft 365 and Power BI, and strong communication and teamwork skills to ensure accurate,

Qualifications

• Minimum high school diploma.
• 2–4 years of related experience.
• Microsoft 365 proficiency: Word, Excel, Outlook, SharePoint, Teams, PowerPoint.
• Proficient written and verbal communication skills.
• Excellent organizational and time management skills.
• Attention to detail and efficiency.
• Diligence and strong work ethic.
• Ability to multitask in a fast-paced environment.
• Ability to follow directions.
• Good team player.

Responsibilities

• Assist project teams with contract and project administration, preparing pre-contractual and contractual docs.
• Track and monitor multiple contracts, projects, and budgets.
• Coordinate with accounting to communicate status of action items.
• Prepare and track subconsultant agreements and contract renewals.
• Update task tabulations and budget tracking spreadsheets.
• Utilize Power BI project reports for contract and budget performance.
• Edit, format and finalize specifications and reports for clients.
• Create, edit and distribute conference/meeting notes.
• Organize and coordinate vendor lunch presentations.

Skills

Microsoft 365

Written & verbal communication

Organizational skills

Time management

Attention to detail

Diligence & work ethic

Multitasking

Follow directions

Team player

Education

High School Diploma

Assoc./Bachelor’s in Business Administration/Management

Tools

Power BI

SharePoint

Teams

Job description

Johnson, Mirmiran & Thompson (JMT) is seeking an organized, detail-oriented Project Administration Specialist to support project managers through the full lifecycle, including planning, budgeting, contracts, and invoicing. This role provides essential contractual, financial, and administrative support across multiple departments.

The ideal candidate has 2–4 years of related experience, proficiency with Microsoft 365 and Power BI, and strong communication and teamwork skills to ensure accurate,