Project Management Assistant I

JMT; Pittsburgh (Allegheny County); On-site; USD 52,000 - 68,000; Full time

Job summary

Johnson, Mirmiran & Thompson (JMT) is seeking an organized, detail-oriented Project Administration Specialist to support project managers through the full lifecycle, including planning, budgeting, contracts, and invoicing. This role provides essential contractual, financial, and administrative support across multiple departments.

The ideal candidate has 2–4 years of related experience, proficiency with Microsoft 365 and Power BI, and strong communication and teamwork skills to ensure accurate,

Qualifications

• Minimum high school diploma.
• 2–4 years of related experience.
• Microsoft 365 proficiency: Word, Excel, Outlook, SharePoint, Teams, PowerPoint.
• Proficient written and verbal communication skills.
• Excellent organizational and time management skills.
• Attention to detail and efficiency.
• Diligence and strong work ethic.
• Ability to multitask in a fast-paced environment.
• Ability to follow directions.
• Good team player.

Responsibilities

• Assist project teams with contract and project administration, preparing pre-contractual and contractual docs.
• Track and monitor multiple contracts, projects, and budgets.
• Coordinate with accounting to communicate status of action items.
• Prepare and track subconsultant agreements and contract renewals.
• Update task tabulations and budget tracking spreadsheets.
• Utilize Power BI project reports for contract and budget performance.
• Edit, format and finalize specifications and reports for clients.
• Create, edit and distribute conference/meeting notes.
• Organize and coordinate vendor lunch presentations.

Skills

Microsoft 365

Written & verbal communication

Organizational skills

Time management

Attention to detail

Diligence & work ethic

Multitasking

Follow directions

Team player

Education

High School Diploma

Assoc./Bachelor’s in Business Administration/Management

Tools

Power BI

SharePoint

Teams

Job description

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Position Summary

This position will provide support to Project Managers, Senior Project Management Assistant and Project Management Assistant II throughout the project lifecycle (marketing, pre-contractual documents, contract agreement, budgeting, contract administration, invoicing, closeout/archive, etc.). Provide contractual, financial, and administrative support to multiple departments. Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, subconsultant agreements, and budgets. Understand each client’s contractual and financial requirements. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions And Responsibilities

• Assist Project Managers, Senior Project Management Assistant and Project Management Assistant II in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients
• Continuously track and monitor multiple contracts/projects and budgets
• Work closely with Project Managers, Senior Project Management Assistant, Project Management Assistant II and Accounting & Finance Department to communicate the status of action items
• Prepare and track subconsultant agreements and contract renewals
• Update task tabulations spreadsheets and other contract/project performance tracking spreadsheets
• Utilize Power BI project reports for contract and task performance and budget tracking
• Edit, format and finalize specifications and reports for submission to clients.

Nonessential Functions And Responsibilities

• Create, edit and distribute conference/meeting notes
• Organize and coordinate vendor lunch presentations
• Conduct daily tracking of project deliverables to ensure timely processing
• Perform other related duties as assigned

Required Skills

• High School Diploma
• 2 - 4 years of related experience
• Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
• Proficient written and verbal communication skills
• Excellent organizational and time management skills
• Attention to detail and efficiency
• Diligence and strong work ethic
• Ability to multitask and perform well in a fast-paced environment
• Ability to follow directions
• Good team player

Qualifications Preferred

• Associate’s Degree or Bachelor’s Degree in Business Administration, Business Management or a related field

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.