Project Contracts & Budget Coordination Assistant

Johnson, Mirmiran & Thompson; Pittsburgh (Allegheny County); On-site; USD 52,000 - 68,000; Full time

Job summary

Johnson, Mirmiran & Thompson is seeking a Project Management Assistant II to support project managers and finance teams throughout the project lifecycle. The role involves preparing contractual documents, tracking budgets, and coordinating with multiple departments to ensure timely submissions.

Ideal candidates will have 2–4 years of related experience, strong MS 365 skills, and excellent organizational abilities.

Qualifications

• High School Diploma or higher is required.
• 2–4 years of related experience.
• Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Attention to detail and efficiency.
• Diligence and strong work ethic.
• Ability to multitask in a fast-paced environment.
• Ability to follow directions.
• Good team player.

Responsibilities

• Assist Project Managers, Senior Project Management Assistant and Project Management Assistant II in contract/project administration and management, including preparation of pre-contractual and contractual documents, price proposals, funds reallocation requests, and other project-related documentation for submission to clients.
• Continuously track and monitor multiple contracts/projects and budgets.
• Work closely with Project Managers, Senior Project Management Assistant, Project Management Assistant II and Accounting & Finance to communicate the status of action items.
• Prepare and track subconsultant agreements and contract renewals.
• Update task tabulations spreadsheets and other contract/project performance tracking spreadsheets.
• Utilize Power BI project reports for contract and task performance and budget tracking.
• Edit, format and finalize specifications and reports for submission to clients.

Skills

Microsoft 365

Communication skills

Organizational skills

Time management

Attention to detail

Diligence

Multitasking

Follow directions

Team player

Education

High School Diploma

Associate or Bachelor in Business Administration/Management

Tools

Power BI

Job description

Johnson, Mirmiran & Thompson is seeking a Project Management Assistant II to support project managers and finance teams throughout the project lifecycle. The role involves preparing contractual documents, tracking budgets, and coordinating with multiple departments to ensure timely submissions.

Ideal candidates will have 2–4 years of related experience, strong MS 365 skills, and excellent organizational abilities.