Project Management Assistant (Hybrid)

ZipRecruiter; Pomona (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

A leading company is seeking a Project Manager's Assistant to coordinate and manage activities related to major projects. The role involves supporting project managers by maintaining project plans, facilitating communications, and ensuring training readiness. Ideal candidates will have project management experience and a relevant degree, contributing to the successful delivery of complex initiatives across various departments.

Qualifications

• 3+ years of project management experience required.
• Bachelor's degree or equivalent combination of education and experience needed.
• Project Management certification preferred.

Responsibilities

• Manage, coordinate, and support project activities.
• Track training completion and manage training schedules.
• Prepare project plans and reports.

Skills

Project Management

Communication

Coordination

Education

Bachelor's degree in a relevant profession

Tools

SuccessFactors

PowerPoint

Job description

Job Description

The Project Manager's Assistant spends the majority of their time managing, coordinating, and supporting activities related to the execution of major company projects. Project Managers accomplish work through matrixed employees/teams/vendors who are not direct reports but for whom the incumbent has direct accountability to lead and achieve project objectives. They lead projects from initiation to completion, coordinating activities, resources, equipment, and information necessary for successful delivery. Responsibilities include maintaining project plans, reports, technical documents, and serving as a point of contact for the project team to ensure effective communication and coordination.

Project Managers oversee planning, monitoring, and management of internal projects, including complex, multi-year initiatives across various organizational units such as Finance, Regulatory, HR, Engineering, Transmission & Distribution, Legal, Customer Support, and Administrative Services. They also manage construction projects, infrastructure investments, and new facilities from start to finish. Key duties involve developing project, resource, and staffing plans, securing resources, tracking progress, troubleshooting issues, and ensuring project outcomes meet technical, quality, reliability, schedule, cost, and regulatory standards. They monitor performance and recommend schedule changes, cost adjustments, or resource additions, considering impacts on budget and timeline. Project Managers are assigned to new projects across any organizational unit or function.

The primary purpose of this role is to enhance project success rates by applying project management principles, methods, tools, and standards. Candidates are typically certified Professional Project Managers with experience across various functions and projects within SCE.

Responsibilities include:

• Distributing communications
• Coordinating meetings
• Supporting user readiness activities
• Preparing Steering Committee decks (PowerPoint presentations)
• Managing action items
• Handling requests for new training classes, ensuring availability in Training and Production environments
• Mapping employees to training classes
• Providing lists of classes, instructors, and participants
• Ensuring training is scheduled through E&L&D
• Rescheduling missed training sessions, including makeup sessions
• Coordinating with field resources for training
• Obtaining classrooms in districts/regions
• Tracking training completion
• Managing passwords in the training environment
• Supporting scheduling of training classes into SuccessFactors

Requirements

Education: Bachelor's degree in a relevant profession, business, or technical discipline, or an equivalent combination of education, training, and experience.

Work Experience (Years):

• Typically 3 or more years of project management experience.
• Project Management certification is strongly preferred.