Project Management Assistant

AmSpec Group; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Opportunity to grow

Collaborative team environment

Exposure to various environmental projects

Job summary

An environmental laboratory is seeking a detail-oriented Project Management Assistant in Houston to support project management and client services. Candidates should have 1-2 years of experience in environmental laboratory operations, particularly in sample receiving or login. Responsibilities include administrative support, responding to client inquiries, and coordinating sample logistics. The role demands strong communication, organizational skills, and proficiency in Microsoft Office. This position offers growth opportunities within a collaborative team environment.

Qualifications

• 1-2 years of experience in an environmental laboratory setting.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to multitask and prioritize.

Responsibilities

• Provide general administrative and project support.
• Assist in responding to client inquiries via phone and email.
• Prepare and generate client quotes based on project specifications.
• Support onboarding of new clients by explaining laboratory procedures.
• Coordinate sample pickups and deliveries.
• Track sample logistics and project details in internal systems.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Customer service mindset

Multitasking ability

Tools

LIMS

Job description

Position Summary

We are an environmental laboratory seeking a detail-oriented and proactive Project Management Assistant to support our project management and client services team. This role is ideal for someone with 1-2 years of experience in environmental laboratory operations—particularly in sample receiving or login—who is looking to expand their responsibilities in a fast-paced, client-focused environment.

Key Responsibilities

• Provide general administrative and project support, including clerical tasks, data entry, and maintaining accurate records.
• Assist in responding to client inquiries via phone and email in a professional and timely manner.
• Prepare and generate client quotes based on project specifications and laboratory capabilities.
• Support onboarding of new clients by explaining laboratory procedures, sample submission requirements, and timelines.
• Coordinate and schedule sample pickups, courier services, and sample bottle kit deliveries.
• Enter and track sample logistics and project details in internal systems.
• Create and manage Electronic Data Deliverables (EDDs) in accordance with client and regulatory requirements.
• Collaborate with laboratory staff and project managers to ensure smooth workflow and timely project completion.

Qualifications

• 1-2 years of experience in an environmental laboratory setting, preferably in sample receiving or sample login.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with LIMS is a plus.
• Ability to multitask, prioritize, and work effectively in a fast-paced environment.
• Customer service mindset with a professional and approachable demeanor.

Preferred Skills

• Familiarity with environmental testing processes and regulatory reporting.
• Experience preparing EDDs or working with environmental data systems.
• Basic understanding of project coordination or client account support.

Why Join Us

• Opportunity to grow within a rapidly expanding environmental laboratory.
• Collaborative and supportive team environment.
• Exposure to a variety of environmental projects and clients.

Work Environment

This position operates in a combination of office and laboratory support settings. Candidates should be comfortable working both independently and as part of a team.