Project Manager Assistant

SGS; United States; On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

SGS in Dayton, NJ is seeking a Project Manager Assistant to join the Client Services Team. The role supports project managers by handling bottle orders, change orders, login review, subcontracting, and PTO coverage, acting as a client advocate and laboratory liaison.

You will learn project workflows within your group, assist with communications, scheduling, and data entry in the LIMS, and help ensure timely delivery of analytical reports to clients.

Qualifications

• Associates' degree or equivalent industry experience in sciences or customer service.
• Bachelor’s degree in a related field is preferred.
• Exceptional communication skills and attention to detail are required.
• Self-starter with strong English, math, and reasoning abilities.
• Proficiency with Microsoft Office Suite is expected.

Responsibilities

• Process sample orders and coordinate delivery and pickup of supplies.
• Execute change orders based on client instructions and modify chain of custody.
• Review login information in LIMS and request corrections as needed.
• Inform clients of receipt anomalies and provide technical support.
• Assist in processing subcontract requests and manage subcontract data.
• Answer overflow calls and support clients on sampling, reporting, and billing.

Skills

Communication skills

Self-starter

Advanced English

Math & reasoning

Attention to detail

Critical thinking

Microsoft Office

Education

Associates' degree or equivalent industry experience

Bachelor’s degree in Environmental Science, Biology, Chemistry, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description

Our Dayton, NJ laboratory is looking for a Project Manager Assistant to join their team! The Project Manager Assistant is a key member of the Client Services Team, serving as a client advocate and laboratory liaison. The Project Manager Assistant provides support within a functional group of Project Managers. This role is responsible for assisting with bottle orders, change orders, login review, subcontracting, and PTO coverage. The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer assistance to the project managers.

Job Functions

• Processes sample orders for all matrices and collection media types and coordinates delivery and pickup of sampling supplies and samples.


• Executes change orders, based on client instructions, to modify or add to the specifications originally requested on the chain of custody.


• Reviews login information daily as entered into the laboratory information management system (LIMS) and request corrections or modifications as needed.


• Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues.


• Assists in processing subcontract requests to internal and external labs for testing not offered within the home lab.


• Manages subcontracting and subcontracting data to ensure timely delivery of analytical reports to clients.


• Takes overflow phone calls. Assists clients with requests related to sampling, reporting, billing, etc. and takes messages for the Client Services team.


• Makes or returns specific phone calls as directed by project managers for their ongoing projects.


• Provides back-up coverage for project managers within functional group – both email and phone calls


• Checks on TAT and on time report delivery for project managers on your team.


• Assists login department in overflow and/or coverage situations.


• Performs other duties as needed

Qualifications:
Qualifications

• Associates' degree or equivalent industry experience AND 0-1 years of experience (education, work related, or a combination) in sciences and/or customer service (Required)


• Bachelor’s degree in Environmental Science, Biology, Chemistry, or a related field and 1 to 2 years of relevant experience (education, work related, or a combination) in sciences and/or customer service (Preferred)


• Exceptional communication skills (Required)


• Self-starter (Required)


• Advanced English language skills (Required)


• Advanced mathematical and reasoning skills (Required)


• Excellent attention to detail (Required)


• Solid critical thinking skills to anticipate and solve problems in a systematic manner (Required)


• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) (Required)

Additional Information

_SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability_.