Project Management Assistant

Eurofins USA BioPharma Services; Lancaster (Lancaster County); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical coverage

Life & disability

401(k) match

Paid holidays

Dental & Vision

Job summary

Eurofins USA BioPharma Services in Lancaster, PA is seeking a Project Manager Assistant to support a team of Project Managers. This role handles administrative tasks and uses company systems to help PMs focus on client communication.

You will learn the submission processes and become SMEs in sample submission, while interacting with internal departments and clients. A bachelor’s degree and strong organizational skills are preferred.

Qualifications

• Bachelor's degree in business, science, or related field or equivalent experience.
• Strong communication and organization skills are essential.
• Experience with MS Office and project tools; familiarity with a LIMS is a plus.
• GMP knowledge is beneficial.
• Ability to work independently and as part of a team under deadlines.
• Direct client interaction is required in this role.

Responsibilities

• Support Sample and Project Management by creating and updating study plans and timelines.
• Manage incoming and in-house Reference Standards with client coordination for CoAs as needed.
• Collaborate with Pricing and Analytical Definition to generate quotes and templates for sample entries.
• Track project finances including PO and invoice management; assist with change orders and billing.
• Assist PMs with various administrative tasks as needed.
• During the first year, train alongside front-end Sample Management to become SMEs in the submission process.

Skills

Communication

Organization

Self-motivation

Teamwork

Problem solving

Education

Bachelor's degree or related field

Tools

MS Office

MS Project

LIMS

Job description

Job Description

The Project Manager Assistant (PMA) position is an administrative role working directly with a group of Project Managers, focusing on a specific area of the business. This role requires the use of technical functions to navigate Eurofins Lancaster Labs’ (ELLI) information systems, construct and develop relationships with ELLI’s internal scientific and support departments, and assist project managers with a variety of tasks to allow the PMs to focus on client communication. Please note that this position does require direct client interaction. This is a great role if you also aspire to move into a PM position in the future.

Employee Responsibilities

• Support Sample and Project Management in building and maintaining studies including entering and review of material items, study start and end dates, and generating project plans for the PM teams.
• Managing incoming and in house Reference Standards by reaching out to the client for updated CoAs when expirations are approaching.
• Working with Pricing and Analytical Definition to generate quotes and build templates for sample entry of incoming samples.
• Track financial aspects of projects including purchase order and invoice management. This may also include generating Change Orders, special invoice requests and potentially End of Month billing for clients that qualify.
• Support Project Managers in an administrative capacity with a variety of other assignments
• The first year of this role will be training and working alongside the front-end Sample Management team to become SMEs in the sample submission process to better aid the PM team.

Qualifications

Preferred Qualifications:

• Possesses excellent communication skills - both oral and written
• Has a strong organization and attention to detail
• Computer skills - Experience utilizing MS Office and MS Project or other project organization tools. Experience navigating a LIMS or equivalent is a plus
• Ability to learn new techniques, perform and prioritize multiple tasks simultaneously, keep accurate records, follow instructions, and comply with agency and company policies (GMP knowledge is a plus)
• Ability to work both independently and as part of a team, be self-motivated, adaptable, and maintain a positive attitude, even with critical deadlines
• Initiative/ Self-Starter - proactively seek out work and training opportunities, offer to assist others, strive for high productivity and output in a fast-paced environment

Minimum Qualifications:

• Bachelor's degree in business, science, or other related degree concentration, or equivalent directly-related experience (two years of directly related industry experience is equivalent to one full-time year of college in related major)
• Authorization to work in the United States indefinitely without restriction or sponsorship

Additional Information

Position is Full-time, Monday-Friday, 8:00 a.m.-5:00 p.m., with additional hours, as needed. Candidates currently living within a commutable distance of Lancaster, PA are encouraged to apply.

Benefits

• Comprehensive medical coverage,
• Life and disability insurance,
• 401(k) with company match,
• Paid holidays and vacation,
• Dental and vision options.

Eurofins USA BioPharma Services is a Disabled and Veteran Equal Employment Opportunity employer.