Project Management Admin Specialist - Records & Reporting

Mano Lani LLC.; Las Vegas (NV); On-site; USD 68,000 - 73,000; Full time

Job summary

Mano Lani LLC in Las Vegas, NV is seeking a Project Management Administrative Assistant to support the 99th Civil Engineer Squadron at Nellis Air Force Base, Nevada. The role emphasizes project tracking, records control, and data management with strong customer service across DoD-related programs.

The ideal candidate is highly organized, capable of handling multiple priorities in a fast-paced setting, and adept at producing precise reports and presentations while maintaining compliance and

Qualifications

• Associate's or bachelor's degree preferred.
• Experience providing administrative or project management support in a professional office environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities and deadlines.
• Experience maintaining databases, spreadsheets, records, and document control systems with a high degree of accuracy.
• Excellent written and verbal communication skills, including the ability to prepare reports, correspondence, and presentations.
• Strong customer service skills and ability to interact professionally with diverse stakeholders.
• Experience tracking projects, monitoring action items, maintaining project documentation.
• Ability to work independently and as part of a team in a fast-paced environment with strong attention to detail.

Responsibilities

• Provide administrative support to project management staff by preparing, reviewing, and distributing correspondence, reports, presentations, and other project-related documents.
• Maintain and update project management databases, spreadsheets, tracking systems, and NexGen records, ensuring timely and accurate data entry.
• Compile, research, and summarize information from various sources to support project reporting, management inquiries, and operational requirements.
• Process and track incoming and outgoing correspondence, monitor suspense actions, and ensure timely completion of assigned tasks.
• Establish, maintain, and manage project files and records in accordance with applicable records management policies and procedures.
• Serve as a primary point of contact for project-related inquiries, providing professional customer service and directing requests to appropriate personnel as needed.
• Research and coordinate responses to administrative and project-related inquiries, ensuring issues are resolved promptly and accurately.
• Monitor pending actions and follow up with stakeholders to ensure timely completion and communication of project requirements.
• Support efficient office operations by maintaining knowledge of office procedures, records management practices, and project management processes.
• Ensure accuracy, timeliness, and quality in all project documentation, records, communications, and data management activities.

Skills

Organizational skills

Time management

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

NexGen

Job description

Mano Lani LLC in Las Vegas, NV is seeking a Project Management Administrative Assistant to support the 99th Civil Engineer Squadron at Nellis Air Force Base, Nevada. The role emphasizes project tracking, records control, and data management with strong customer service across DoD-related programs.

The ideal candidate is highly organized, capable of handling multiple priorities in a fast-paced setting, and adept at producing precise reports and presentations while maintaining compliance and