DoD Project Coordination Admin Assistant (Las Vegas)

Na Oiwi Kane; Las Vegas (NV); On-site; USD 68,000 - 73,000; Full time

Job summary

Mano Lani LLC is seeking a Project Management Administrative Assistant to support the 99th Civil Engineer Squadron at Nellis Air Force Base, Nevada. This role provides essential administrative and project management support for civil engineering programs serving more than 12,000 personnel.

The position involves project tracking, records management, data management, and customer service functions to support mission-critical operations at Nellis AFB and, when required, the Nevada Test and Training

Qualifications

• Associate’s or bachelor’s degree preferred.
• Experience providing administrative or project management support in a professional office environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities and deadlines.
• Experience maintaining databases, spreadsheets, records, and document control systems with a high degree of accuracy.
• Excellent written and verbal communication skills, including the ability to prepare reports, correspondence, and presentations.
• Strong customer service skills and ability to interact professionally with diverse stakeholders.
• Experience tracking projects, monitoring action items, conducting research, and maintaining project documentation.
• Ability to work independently and as part of a team in a fast‑paced environment with strong attention to detail.

Responsibilities

• Provide administrative support to project management staff by preparing, reviewing, and distributing correspondence, reports, presentations, and other project-related documents.
• Maintain and update project management databases, spreadsheets, tracking systems, and NexGen records, ensuring timely and accurate data entry.
• Compile, research, and summarize information from various sources to support project reporting, management inquiries, and operational requirements.
• Process and track incoming and outgoing correspondence, monitor suspense actions, and ensure timely completion of assigned tasks.
• Establish, maintain, and manage project files and records in accordance with applicable records management policies and procedures.
• Serve as a primary point of contact for project-related inquiries, providing professional customer service and directing requests to appropriate personnel as needed.
• Research and coordinate responses to administrative and project-related inquiries, ensuring issues are resolved promptly and accurately.
• Monitor pending actions and follow up with stakeholders to ensure timely completion and communication of project requirements.
• Support efficient office operations by maintaining knowledge of office procedures, records management practices, and project management processes.
• Ensure accuracy, timeliness, and quality in all project documentation, records, communications, and data management activities.

Skills

Strong organizational skills

Time management

Multitasking

Education

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Mano Lani LLC is seeking a Project Management Administrative Assistant to support the 99th Civil Engineer Squadron at Nellis Air Force Base, Nevada. This role provides essential administrative and project management support for civil engineering programs serving more than 12,000 personnel.

The position involves project tracking, records management, data management, and customer service functions to support mission-critical operations at Nellis AFB and, when required, the Nevada Test and Training