Project Management

Artech Information System LLC; La Jolla Ranch (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading IT staffing company is seeking a Clinical Project Assistant to provide administrative support for the Oncology-Rinat R&D team in South San Francisco. This role involves comprehensive document management, scheduling meetings, and managing travel arrangements. The ideal candidate will have at least 5 years of clinical project assistant experience, strong computer skills, and the ability to work effectively in high-pressure situations. A positive attitude and solid work ethic are essential for success in this role.

Qualifications

• At least 5 years of clinical project assistant experience required.
• Experience in a high-pressure environment is a must.
• Ability to interface with all levels of management effectively.

Responsibilities

• Take accountability for all administrative aspects of business processes for the EODCR team.
• Document management and making travel arrangements for the department.
• Expense reporting and scheduling meetings/calendar management.

Skills

Strong computer skills in Microsoft Word

Strong computer skills in Microsoft Excel

Strong computer skills in Microsoft PowerPoint

Verbal communication skills

Written communication skills

Organization skills

Customer service skills

Attention to detail

Multi-tasking abilities

Tools

SharePoint

Job description

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.

Job Description

• Position will support Oncology-Rinat R&D clinical disciplines at the Rinat (South San Francisco) location. Role is to take start-to-finish accountability for all administrative aspects of business processes for the EODCR team. Strong computer skills in Microsoft Word, Excel, PowerPoint a must.

Duties include

• Document Management, making travel arrangements for department, expense reporting, scheduling meetings/calendar management, supply ordering. May perform other related duties as assigned by management (e.g., maintain document management databases, recruiting support, coordinate internal and external meetings, resolve IT/HR issues, etc.).
• Other factors to include verbal and written communication skills, initiative, planning and organizational skills, flexibility, judgment, ability to interface with all levels of management, multi-tasking abilities, customer service skills, and excellent attention to detail (particularly under high pressure.)
• Independently plan and execute work to meet assigned project objectives. Able to prioritizes/balance own tasks and activities in relation to project team needs.
• Ability to work in a variety of Pharmaceutical systems necessary to provide Clinical program support to the Clinical team at Rinat.
• Ability to complete recurring assignments independently and select the most appropriate method or approached to do so within prescribed limits of authority.
• Take personal responsibility for quality of work that impacts project/team/department.
• Must be able to interface with all levels of staff and senior executives while maintaining tact, diplomacy and confidentiality.
• Expected to work effectively with global administrative team to achieve group objectives and support standardized global practices.
• Candidate needs the ability to lead, direct and perform the coordination of projects and multiple assignments simultaneously, meeting deadlines with minimal supervision.
• Must demonstrate discretion and good judgment in communication (written, verbal, and listening), and exercise customer service skills while managing up.
• Positive attitude, solid work ethic, ability to work effectively in high-pressure environment and understanding of working in a global organization are requirements.
• Ability to negotiate SharePoint (web-based document storage tool) an advantage.
• Successful candidate must be a fast learner and comfortable with web based programs, learning and systems.

Qualifications

At least 5 years clinical project assistant experience required