Project Invoicing Associate I

HNTB Corporation; Overland Park (KS); On-site; USD 38,000 - 56,000; Full time

Job summary

HNTB Corporation in Overland Park, KS is seeking an invoicing professional to support project cost presentation and client billing. You will collaborate with project managers and the finance team to ensure timely, accurate invoicing in line with contract terms and regulatory requirements, including FAR/GSA.

The role emphasizes reconciliation, subconsultant payments, and cash-flow management on a range of infrastructure projects. Successful candidates communicate clearly and organize effectively.

Qualifications

• High school diploma or GED with 2 years invoicing experience.
• Fully trained on basic billing process and contract terms.
• Attention to detail and ability to work with minimal supervision.

Responsibilities

• Produce project and client contract invoices with PMs and finance teams.
• Perform monthly financial analysis and revenue reconciliation.
• Review CIM, PWP terms, and contractual validation; update CIM timeline.
• Reconcile AR versus approved invoice status and monitor delinquent balances.
• Track subconsultant costs and ensure timely payments.

Skills

Communication skills

Attention to detail

Organizational skills

Time management

Invoicing experience

Education

High school diploma / GED

Bachelor's degree in Accounting / Finance (preferred)

Tools

Excel

Job description

What We're Looking ForAt HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.This opportunity entails partnering with office project finance and management teams across the firm to support 4for4 performance items regarding project cost presentation and invoicing to HNTB’s Clients. This position ensures costs incurred on the project are invoiced timely, accurately and per contract billing notes to HNTBs clients. Responsible for invoicing clients in adherence to contractual obligation and are in compliance with internal and external governance requirements; these include FAR / GSA regulation. Maintains the firms cash flow by proactively providing cost reconciliation with each monthly invoice while managing subconsultant payments and cash flow.What You’ll Do:Produces project and client specific contract/task orders in an invoice deliverable package in conjunction with Project Managers/project finance teams to meet the compliance/accuracy requirements for each unique invoice package.Assists Project Managers and Finance staff by performing monthly financial analysis and gross revenue reconciliation of costs invoiced compared to gross revenue earned on all contractually reimbursable projects.Organizes review of the Client Invoice Mapping (CIM), billing notes, Pay When Paid (PWP) terms and contractual validation and updates CIM timeline with clients as necessary.Performs weekly reconciliations of amounts posted in AR against amount reported as approved invoice status.Maintains tracking files and reports on the firm’s subconsultant costs subject to contract terms. Ensures payments are released to subconsultant via corresponding Accounts Receivable invoice.Reviews and tracks outstanding balances billed and provides updates to appropriate parties on delinquency balance with potential resolutions on those balances.Performs other duties as assigned.What You’ll Need:High school Diploma/GED or equivalent and 2 years of invoicing or related experience.What You'll Bring:Fully trained on basic billing process - able to work mostly independently on simpler projectsAbove average communication skills (Verbal and Written)Attention to detail, organizational and time management skillsPrioritize effectivelyWhat We Prefer:Bachelor's degree in Accounting, Finance or related fieldBasic understanding of ExcelAdditional InformationClick here for benefits information: HNTB Total RewardsClick here to learn more about Equal Opportunity Employer/Disability/VeteranVisa sponsorship is not available for this position.#DG #FinanceAccounting.Locations:Overland Park, KS (Metcalf Office).....................NOTICE TO THIRD-PARTY AGENCIES:HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.