Project Invoicing Associate I

HNTB; Overland Park (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

HNTB in Overland Park, KS seeks a finance professional to manage project invoicing and cost reconciliation, ensuring timely, accurate billing in line with contract notes and governance requirements.

This role partners with project managers and office finance teams to monitor pay-when-paid terms, subconsultant payments, and cash flow while maintaining documentation and compliance with FAR/GSA.

Qualifications

• High school diploma or GED or equivalent.
• 2 years of invoicing or related experience.
• Understanding of basic billing processes.
• Ability to work independently on simpler projects.
• Strong attention to detail and time management.

Responsibilities

• Produces project and client specific contract/task orders in an invoice deliverable package with PMs/project finance teams.
• Performs monthly financial analysis and revenue reconciliation of invoiced costs vs revenue earned.
• Reviews Client Invoice Mapping and billing notes; updates CIM timeline with clients as needed.
• Performs weekly reconciliations of AR totals vs approved invoices.
• Tracks subconsultant costs and ensures payments are released per contract terms.
• Monitors delinquency balances and suggests resolutions.
• Performs other duties as assigned.

Skills

Invoicing

Financial analysis

Accounts receivable

Excel

Communication

Education

High school diploma or GED

Tools

Excel

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails partnering with office project finance and management teams across the firm to support performance items regarding project cost presentation and invoicing to HNTB’s Clients. This position ensures costs incurred on the project are invoiced timely, accurately and per contract billing notes to HNTBs clients. Responsible for invoicing clients in adherence to contractual obligation and are in compliance with internal and external governance requirements; these include FAR / GSA regulation. Maintains the firms cash flow by proactively providing cost reconciliation with each monthly invoice while managing subconsultant payments and cash flow.

What You’ll Do

• Produces project and client specific contract/task orders in an invoice deliverable package in conjunction with Project Managers/project finance teams to meet the compliance/accuracy requirements for each unique invoice package.
• Assists Project Managers and Finance staff by performing monthly financial analysis and gross revenue reconciliation of costs invoiced compared to gross revenue earned on all contractually reimbursable projects.
• Organizes review of the Client Invoice Mapping (CIM), billing notes, Pay When Paid (PWP) terms and contractual validation and updates CIM timeline with clients as necessary.
• Performs weekly reconciliations of amounts posted in AR against amount reported as approved invoice status.
• Maintains tracking files and reports on the firm’s subconsultant costs subject to contract terms. Ensures payments are released to subconsultant via corresponding Accounts Receivable invoice.
• Reviews and tracks outstanding balances billed and provides updates to appropriate parties on delinquency balance with potential resolutions on those balances.
• Performs other duties as assigned.

What You’ll Need

• High school Diploma/GED or equivalent and 2 years of invoicing or related experience.

What You'll Bring

• Understanding of basic billing processes - able to work mostly independently on simpler projects
• Above average communication skills (Verbal and Written)
• Attention to detail, organizational and time management skills
• Prioritize effectively

What We Prefer

• Bachelor's degree in Accounting, Finance or related field
• Basic understanding of Excel

Additional Information

Visa sponsorship is not available for this position.

#DG #FinanceAccounting

Locations

• Overland Park, KS (Metcalf Office)

Job Type: Regular

Full/Part Time: Full time

Job Category: Finance Group

Equal Employment Opportunity & Disability Accessibility Statement

HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964. Any applicant with limited English proficiency or a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application or hiring process should contact us at [e-mail] or call 816-527-2600 for assistance. HNTB will make determinations on requests for accommodations on a case-by-case basis. Hearing and speech impaired individuals who seek assistance or accommodation in applying for a position via TTY, may dial 711 in the United States. Instruct the TTY operator to call 888-400-4682 and select option 5 for TTY service. Please indicate to the HNTB agent that you are a candidate seeking assistance in the job application process. Thank you for considering HNTB for your career opportunities.

Affirmative Action Policy Statement

HNTB has implemented the following policy as part of its longstanding commitment to compliance with all applicable affirmative action requirements. HNTB agrees to post in conspicuous places, available to employees and applicants for employment, this Affirative Action Policy.

HNTB is a federal contractor subject to Section 4212 of the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended (“Section 4212”) and Section 503 of the Rehabilitation Act of 1973, as amended (“Section 503”). Accordingly, it is HNTB’s policy to take affirmative action to employ and advance in employment protected veterans (disabled veterans, recently separated veterans, Armed Forces Service Medal veterans, or active-duty wartime or campaign badge veterans) and individuals with disabilities at all levels of employment, including the executive level. HNTB also will provide reasonable accommodation to known physical or mental limitations of an otherwise qualified employee or applicant for employment with a disability, unless the accommodation would impose undue hardship on the operation of HNTB. In order to request a reasonable accommodation, employees should contact the HR Solutions Center at General Policy Inquiry - Employee Center and applicants should contact [e-mail].

HNTB will recruit, hire, train, and promote individuals in all job titles, and will ensure that all other personnel actions are administered, without regard to an individual’s protected veteran or disability status. All employment decisions will be based only on valid job requirements. In addition, employees and applicants shall not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in or may engage in any of the following activities: (1) filing a complaint; (2) assisting or participating in an investigation, compliance evaluation, hearing, or any other activity related to the administration of any Federal, State, or local law requiring equal opportunity for protected veterans or individuals with disabilities; (3) opposing any act or practice made unlawful by Section 4212, Section 503, their implementing regulations, or any other federal, state, or local law requiring equal opportunity for protected veterans or individuals with disabilities; or (4) exercising any other right protected by Section 4212, Section 503, or their implementing regulations.

The non-confidential portions of the affirmative action program for protected veterans and individuals with disabilities shall be available for inspection upon request by any employee or applicant for employment. These plans are available for review upon request during normal business hours. Any questions or requests to review should be directed to your Human Resources Partner.

As Chief Executive Officer, I fully support our affirmative action program and am committed to the implementation of the company’s affirmative action policy. I have delegated overall responsibility for this policy to the Business Integrity Director. The Manager of HR Compliance & Immigration is responsible for the implementation, auditing, and reporting of this policy and program, assisted by the office’s Human Resources Partner.

HNTB employees must comply with this policy and report any violations of illegal discrimination, as specified in the Integrity Reporting policy.

For Questions or Additional Information

For more information on this policy, please contact the HR Solutions Center, General Policy Inquiry - Employee Center, 888-400-4682.

Robert J. Slimp, CEO