Project Finance Associate II

HNTB Corporation; Town of Florida (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

HNTB Corporation is searching for a Project Finance Associate in the Town of Florida, NY. This full-time role entails maintaining project financial data, ensuring compliance with contracts, and supporting project finance teams. Successful candidates will have an associate degree plus 2 years of relevant experience, or 4 years of relevant experience without a degree. Strong communication skills and a proactive attitude are essential. Join HNTB and contribute to impactful infrastructure projects.

Qualifications

• Maintain project-related financial data in HNTB's project management system.
• Support project finance team to ensure billing compliance.
• Review and approve project invoices for accuracy.

Responsibilities

• Accurately update the project management system.
• Manages cost transfers to and from projects/tasks.
• Generate internal project financial performance reports.

Skills

Proactive

Ability to multi-task

Great communication skills

Team player

Positive attitude

Education

Associate degree and 2 years of relevant work experience

4 years of relevant work experience in lieu of education

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents.

Responsibilities include coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes in accordance with standard procedures and contractual requirements to ensure proper entry into HNTB's project management system.

What You’ll Do:

• Accurately updates the project management system by translating client and project workplan data based on contract and change order review.
• Facilitates the ability to access and charge to project tasks and phases in the project management system.
• Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes.
• Manages cost transfers to and from projects/tasks.
• Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.
• Generates routine and ad hoc internal project financial performance reports for project and office teams.
• Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
• Obtains necessary approvals and tracks internal workflow status for timely outcomes.
• Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates.
• May assist or lead the subcontracting processes throughout the project lifecycle.
• Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.
• Performs other assigned duties.

What You’ll Need:

• Associate degree and 2 years of relevant work experience, or
• In lieu of education, 4 years of relevant work experience

What We Prefer:

• Proactive
• Ability to multi-task
• Great communication skills
• Team player
• Positive attitude

Additional Information

Visa sponsorship is not available for this position.

Locations:

Lake Mary, FL

NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Finance Group

ReqID: R-30097