Project Invoicing Associate I

HNTB Corporation; Overland Park (KS); On-site; USD 42,000 - 62,000; Full time

Job summary

HNTB Corporation in Overland Park, KS is seeking an invoicing professional to support our project finance and management teams. This role focuses on timely, accurate contract invoicing and cost reconciliation to maintain steady cash flow.

You will handle monthly financial analysis, review CIM and billing notes, and ensure invoicing adheres to contract terms. The position demands strong attention to detail, clear communication, and organizational skills.

Qualifications

• High school Diploma/GED or equivalent and 2 years of invoicing or related experience.

Responsibilities

• Produces project and client specific contract/task orders in an invoice deliverable package with Project Managers to meet compliance/accuracy requirements.
• Performs monthly financial analysis and gross revenue reconciliation of costs invoiced vs. revenue earned on contract projects.
• Reviews Client Invoice Mapping (CIM), billing notes, and PWP terms; updates CIM timelines with clients.
• Performs weekly reconciliations of AR vs. approved invoice status.
• Maintains tracking files for subconsultant costs and ensures payments are released.
• Monitors delinquency balances and provides updates with possible resolutions.

Skills

Billing process

Communication

Attention to detail

Time management

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Excel

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails partnering with office project finance and management teams across the firm to support 4for4 performance items regarding project cost presentation and invoicing to HNTB’s Clients. This position ensures costs incurred on the project are invoiced timely, accurately and per contract billing notes to HNTBs clients.

Responsible for invoicing clients in adherence to contractual obligation and are in compliance with internal and external governance requirements; these include FAR / GSA regulation. Maintains the firms cash flow by proactively providing cost reconciliation with each monthly invoice while managing subconsultant payments and cash flow.

What You’ll Do:

• Produces project and client specific contract/task orders in an invoice deliverable package in conjunction with Project Managers/project finance teams to meet the compliance/accuracy requirements for each unique invoice package.
• Assists Project Managers and Finance staff by performing monthly financial analysis and gross revenue reconciliation of costs invoiced compared to gross revenue earned on all contractually reimbursable projects.
• Organizes review of the Client Invoice Mapping (CIM), billing notes, Pay When Paid (PWP) terms and contractual validation and updates CIM timeline with clients as necessary.
• Performs weekly reconciliations of amounts posted in AR against amount reported as approved invoice status.
• Maintains tracking files and reports on the firm’s subconsultant costs subject to contract terms. Ensures payments are released to subconsultant via corresponding Accounts Receivable invoice.
• Reviews and tracks outstanding balances billed and provides updates to appropriate parties on delinquency balance with potential resolutions on those balances.
• Performs other duties as assigned.

What You’ll Need:

• High school Diploma/GED or equivalent and 2 years of invoicing or related experience.

What You'll Bring:

• Trained on basic billing process - able to work mostly independently on simpler projects
• Above average communication skills (Verbal and Written)
• Attention to detail, organizational and time management skills
• Prioritize effectively

What We Prefer:

• Bachelor's degree in Accounting, Finance or related field
• Basic understanding of Excel

Visa sponsorship is not available for this position.

Job Type: Regular

Full/Part Time: Full time

Job Category: Finance Group

ReqID: R-31847