Project-Focused Accounts Payable Analyst

Enterprise Events Group; San Rafael (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Enterprise Events Group in California is seeking an Accounts Payable Analyst to manage vendor invoices, employee expense reports, and corporate card transactions with accuracy and timeliness.

You will code expenses to projects, ensure proper approvals, process international payments, and support project managers with cost reporting while safeguarding against fraud. The role requires detail orientation and strong communication with vendors and internal teams.

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Two or more years of accounts payable, bookkeeping, or general accounting experience preferred.
• Experience working in a project-based, professional-services, corporate-events, or similar environment is a plus.
• Working knowledge of accounts payable processes, general ledger coding, accrual accounting, and month-end close.
• Experience with NetSuite or another enterprise resource planning system preferred.
• Proficiency in Microsoft Excel, including filters, pivot tables, lookup formulas, and data reconciliation.
• Familiarity with Forms W-9 and 1099 reporting requirements is preferred.
• Experience working in the Event Services industry is a plus.

Responsibilities

• Review and process vendor invoices in NetSuite, ensuring accuracy, appropriate approvals, and complete supporting documentation. Mail distribution and tracking.
• Verify general ledger accounts, project numbers, departments, items, classes, locations, and other required coding.
• Match invoices to purchase orders, contracts, estimates, or other supporting documentation when applicable.
• Identify duplicate invoices, billing discrepancies, missing approvals, and coding errors before transactions are posted.
• Ensure expenses are recorded in the appropriate accounting period and assigned to the correct client project.
• Prepare domestic and international vendor payments through ACH, check, wire transfer, virtual card, or other approved payment methods.
• Review payment batches for accuracy and obtain required approvals before release.
• Confirm vendor banking information and payment instructions in accordance with established fraud-prevention procedures.
• Respond to vendor inquiries regarding invoice status, payment timing, and account balances.
• Research and resolve returned payments, unapplied credits, payment discrepancies, and outstanding checks.
• Assist with maintaining accurate vendor payment terms and preferences.
• Support vendor onboarding by collecting required tax forms, banking information, contact details, and other documentation.
• Review vendor records for completeness and accuracy before activation.
• Help maintain vendor records, including payment terms, addresses, tax information, and inactive status.
• Assist with annual Form 1099 preparation and vendor tax-information reviews.
• Follow established procedures for verifying vendor banking changes and protecting the organization from payment fraud.
• Research and resolve returned payments, unapplied credits, payment discrepancies, and outstanding checks.
• Assist with maintaining accurate vendor payment terms and preferences.

Skills

Attention to detail

High-volume processing

Analytical skills

Communication

Documentation

Confidentiality

Independent work

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Two+ years accounts payable or general accounting experience

Tools

NetSuite

Excel

Job description

Enterprise Events Group in California is seeking an Accounts Payable Analyst to manage vendor invoices, employee expense reports, and corporate card transactions with accuracy and timeliness.

You will code expenses to projects, ensure proper approvals, process international payments, and support project managers with cost reporting while safeguarding against fraud. The role requires detail orientation and strong communication with vendors and internal teams.